Meeting, April 13, 2015

Meeting, April 13, 2015

Attendance: Ken Bickel, Karen Bickel, Lonnie Wright, Jim Overturf, Louis Holzknecht, Henry Ford and Sharon McDermott

Call to Order: 7:06 pm.

Minutes of previous meeting were accepted as posted on Website, no reading.

Treasurer Report: Count of unpaid members discussed with address and name for update of records for General Meeting. Four outstanding members who cannot vote at meeting. Liens discussed; one placed and one removed, members were notified of their condition. Cost of entrance maintenance was discussed and debated on other methods for routine care due to cost. The service used is in alignment with the 3 other companies who gave estimates and this company was the chosen business. It is just a costly expense and part of the drain on the budget. The balance of the budget was discussed; it is very close for all of the expenses of lights, water and office supplies. The Board decided that this situation needs to be brought up to the community at the General Meeting.

Old Business: The revisions to the Covenant were fine-tuned for preparation of presentation at the General Meeting on Thursday April 16, 2015. The final draft will be sent to Louis by Sharon to be posted on the website for the members, a couple of hard copies will be brought to the meeting for those that have not read the information.

New Business: Requests by neighbors for property changes/upgrades have been granted. Jim Overturf, a new hand railing at the home’s front steps and the Bohn’s request for a fence at their home at the corner of Sewell and Old Toll Rd. Both requests were in conformity with the rules of the Covenant, presented in writing and approved by the HOA.

Preparation for the General Meeting was discussed for items needed and rules for Order of Business. This year’s meeting will have nominations for 6 Board seats which will be open for positions. A vote will ensue if there are any nominations for any of the seats. The number of members needed for a quorum was figured by the number of members less the outstanding unpaid members.

Meeting was adjourned at 8:04 pm.

Minutes submitted by Sharon McDermott, Secretary of Glenmary East Sections 1&2 April 14, 2015

Approved: Jim Overturf, Lonnie Wright, Louis Holzknecht, Ken Bickel.