Meeting, December 7, 2015

Meeting, December 7, 2015

Attendance: Ken Bickel, Lonnie Wright, Jim Overturf, Louis Holzknecht and Sharon McDermott

Call to Order: 7:10 p.m.

Reading of minutes from previous meeting waived. Mr. Overturf called for officers reports.

Treasurer Report. Mr. Holzknecht reported that we have one unpaid member, who has been so for over 3 years, now owes over $1200 and has a lien on home. The budget balance is $1056 pending bills to be paid for the remainder of our fiscal year. The water bill seems a bit out of line, will compare to the Dec. bill to see if there is a problem with the irrigation at the entrance, water is now turned off for season. Louis is to get stamps and envelopes to Ken for news letter mailing.

President: Mr. Overturf presented cost of flags at entrance to treasurer. Will supply bill for repayment.

Old business: The placement and cost of a “NO OUTLET” sign at Herring Ct. Ken is to check with Duggins Company to see if sign can be placed on back of stop sign to save cost of another pole being set that a neighbor would have to mow around. There is already a sign on the right, but it is hard to see. Entrance maintenance not up to the expectations of the Board. Ken to call and talk to John at Eden Shale before we start taking new bids. Check and see if better work can be done and less expensive mulch be used. Bring this up at the General meeting to see what the body of members want of their entrance.

New business: The new neighbor who wanted and received permission on a very quick turnaround for the installation of a fence at 11209 Sewell Dr has not kept their promise to stain the wood fence with a dark stain. At this point, it is only stained on one side and it looks orange. Mr. Overturf is to send them a letter to remind them of the rules of the Covenant. He spoke to the man once already, but to no avail.

New business for dues: The dues need to be increased as we told the general meeting last year. The budget is just too close each year. A motion to raise the dues to $200 was voted down. A motion to raise the dues by $25 per year was seconded and accepted by all present. This increase will be headlined in the newsletter which goes out December 18th. Ken has verified that Jason Scott is on board for snow removal as contracted last year. The Board has proposed new wording for a couple of sections of the Covenant which will be presented at the General Meeting for acceptance by the members. Lonnie suggested that we each take another look at the Covenant and see what needs revised to meet what is being enforced. Meeting for General Meeting: our regular place to hold the meetings is now closed, we need to find a place by our January meeting and set a date and time to reserve the hall for the April annual meeting of the members. Lonnie is going to check with the Fern Creek Fire house 2 near Thixton Ln. and Jim is to check with the Fern Creek Community Center. There was a short discussion to see if refrigerator magnets could help the neighbors have quick access to contact the Board members. Ken is going to check on prices with some places that he has had business in the past.

Adjourned: 9:50pm

Minutes submitted 12-15-15 by Sharon McDermott, Secretary Glenmary East Section 1&2.

Approved: Jim Overturf, Ken Bickel, Karen Bickel, Sharon McDermott, Louis Holzknecht, Henry Ford, Lonnie Wright.