Board of Directors Meeting 12-19-2016
Attendance: Lonnie Wright, Louis Holzknecht, Jim Overturf, Henry Ford and Sharon McDermott
Called to order: 7:10 pm.
Minutes from last meeting accepted per President, seconded and passed.
Officer Reports:
Treasurer: Louis Holzknecht: The membership saved approximately $4000 by the Board Members doing the work and maintenance at the entrance versus it being contracted to a landscape company. Dues per the membership: we still have 3 households that have not paid their dues; with fines and fees added to the delinquent persons there is one who owes $2193, and two that owe $310. These funds are part of our operational costs and those that do not pay their fair share put the burden on the rest of the members. A copy of the financial statement was given to each member of the board and the membership can always find the information on the web site.
Old Business:
Curbing at the entrance. Several companies have had messages to return calls, but none have done so, possible due to the off season. Sharon will try to make contact and get current estimates for the work to proceed at the entrance. Cardinal Curbing has given one estimate, but we have a few changes since the original measurements.
Complaints regarding neighbors barking dogs. There are two homes that the board members are hearing complaints due to their unattended dogs in their yards which constantly bark and are annoying. Jim and Sharon are to compose a letter to these offenders suggesting they use some consideration for their neighbors.
Trees: there are some homes that do not have the Covenant requirements of trees for their yards. Board has discussed several methods of approach to correct this condition. It is still under advisement and will continue at a later meeting.
Parking on the street: There are still some offenders and the Board discussed the appearance of one home in particular that has several neighbors upset by the general appearance that it presents in the neighborhood, such as; broken blinds at window, sheets rather than drapery ware at windows, pitiful lawn care.
New Business:
The Board discussed the legal conditions to have a separate fund for “rainy day” monies or a saving account started for the upgrade of the entrance wall. Louis is to check with the bank, if they do not know the legal rights of our account for this or these additional services, we think that they will aid us in the information.
Entrance Maintenance: Jim presented the motion for the Board members to continue, at least for one more year, to perform the maintenance and upkeep at the entrance. Seconded by Lonnie and passed by all. The electric has malfunctioned at the entrance again. Lonnie and Jim to check on it and try to repair or hire what is necessary.
Speed concerns of neighbors: Some of the neighbors are upset due to the speed of the traffic cutting through our subdivision due to children at play. Our roads do not meet the qualifications for the speed humps, but a suggestion was presented by Sharon to place the plastic slow/children at play Step2 KidAlert figures at the drive of homes on Sewell. Sharon is to obtain costs of these alerts. If affordable it could help with some of the neighbors’ issues.
Meeting adjourned: 8:15 pm.
Minutes submitted: Sharon McDermott, Secretary, Glenmary East Sections 1&2
Minutes accepted: Louis Holzknecht, Lonnie Wright, Henry Ford Jim Overturf