Category: Meeting Minutes

Meeting, January 11, 2016

Attendance: Lonnie Wright, Jim Overturf, Louis Holzknecht, Henry Ford and Sharon McDermott

Call to Order: 7:20 p.m.

Officers Report: Treasurer: Louis presented a proposal for the 2016 Operating Budget, Jim (President) concurred with the document. A change was presented to install a contingency fund, seconded and approved. Budget is in order to present at the General Meeting. The Treasurer presented bank statements and the current balance of the funds, which is to be posted on the Web site for members to see.

Secretary, Sharon, presented the days for the 2016 flag to be displayed at the entrance. 2-15- Presidents Day, 5-21- Armed Forces Day,5-30- Memorial Day, 6-14-Flag Day, 7-4-Independence Day, 9-5-Labor Day, 11-8-Election Day, 11-11- Veterans Day. Seconded and approved.

President: Jim had a discussion regarding problem neighbors; which seem to be the same ones over and over. The board decided to hold up on fining a member who did not comply with promises for a property project which was approved with conditions of material to be preformed and has not been completed. Lonnie volunteered to talk with the neighbor to be sure he understands the rules and to complete the project when weather permits. Discussion of a change at the irrigation system to install a sensor to better utilize the water usage. Seconded and approved.

Old Business: Sign at Herring Ct for No Outlet, this had to be delayed because committee person was absent from meeting. Will be resolved at next meeting. Jim to email Ken to make sure we have the answers from a company that had not been available for a legal answer on placement.

Meeting location for the General Meeting has been researched by Jim and the cost and location was accepted and approved. Fern Creek Community Center will be reserved at a cost of $50 for the non-profit organization meeting. The date was set for April 14^th, pending availability of the hall.

New Business: A discussion regarding the rewording of the Covenant Article 12, paragraph (b); The Board voted to approve adding the following wording to the end:

The Board of Directors cannot comment on location of the fence within the owners’ property line. The Board, therefore, disclaims any liability for fence location; the Board only approves type of construction and height per paragraph 12 (b), and the condition of such fence over time.

This addition was approved by the Board and will be presented at the General Meeting for approval.

The Board discussed a method of getting a copy of the proposed budget to the members prior to the meeting per compliance with the By-laws. Also a suggestion was made to highlight the new dues amount, we have an increase of $25 this year and the validity of the increase can be seen in the cost of operation per the past years and the increases that we face from normal price increases from utilities and companies that we, as a community, have to pay.

Meeting adjourned: 8:10pm

Minutes submitted: Sharon McDermott, Secretary of Glenmary East Sections 1&2 on 1-13-16 10:45am

Approved: Jim Overturf, Ken Bickel, Karen Bickel, Louis Holzknecht, Lonnie Wright and Henry Ford.

Meeting, December 7, 2015

Attendance: Ken Bickel, Lonnie Wright, Jim Overturf, Louis Holzknecht and Sharon McDermott

Call to Order: 7:10 p.m.

Reading of minutes from previous meeting waived. Mr. Overturf called for officers reports.

Treasurer Report. Mr. Holzknecht reported that we have one unpaid member, who has been so for over 3 years, now owes over $1200 and has a lien on home. The budget balance is $1056 pending bills to be paid for the remainder of our fiscal year. The water bill seems a bit out of line, will compare to the Dec. bill to see if there is a problem with the irrigation at the entrance, water is now turned off for season. Louis is to get stamps and envelopes to Ken for news letter mailing.

President: Mr. Overturf presented cost of flags at entrance to treasurer. Will supply bill for repayment.

Old business: The placement and cost of a “NO OUTLET” sign at Herring Ct. Ken is to check with Duggins Company to see if sign can be placed on back of stop sign to save cost of another pole being set that a neighbor would have to mow around. There is already a sign on the right, but it is hard to see. Entrance maintenance not up to the expectations of the Board. Ken to call and talk to John at Eden Shale before we start taking new bids. Check and see if better work can be done and less expensive mulch be used. Bring this up at the General meeting to see what the body of members want of their entrance.

New business: The new neighbor who wanted and received permission on a very quick turnaround for the installation of a fence at 11209 Sewell Dr has not kept their promise to stain the wood fence with a dark stain. At this point, it is only stained on one side and it looks orange. Mr. Overturf is to send them a letter to remind them of the rules of the Covenant. He spoke to the man once already, but to no avail.

New business for dues: The dues need to be increased as we told the general meeting last year. The budget is just too close each year. A motion to raise the dues to $200 was voted down. A motion to raise the dues by $25 per year was seconded and accepted by all present. This increase will be headlined in the newsletter which goes out December 18^th. Ken has verified that Jason Scott is on board for snow removal as contracted last year. The Board has proposed new wording for a couple of sections of the Covenant which will be presented at the General Meeting for acceptance by the members. Lonnie suggested that we each take another look at the Covenant and see what needs revised to meet what is being enforced. Meeting for General Meeting: our regular place to hold the meetings is now closed, we need to find a place by our January meeting and set a date and time to reserve the hall for the April annual meeting of the members. Lonnie is going to check with the Fern Creek Fire house 2 near Thixton Ln. and Jim is to check with the Fern Creek Community Center. There was a short discussion to see if refrigerator magnets could help the neighbors have quick access to contact the Board members. Ken is going to check on prices with some places that he has had business in the past.

Adjourned: 9:50pm

Minutes submitted 12-15-15 by Sharon McDermott, Secretary Glenmary East Section 1&2.

Approved: Jim Overturf, Ken Bickel, Karen Bickel, Sharon McDermott, Louis Holzknecht, Henry Ford, Lonnie Wright.

Meeting August 3, 2015

Called to order 7:10pm

In attendance were Jim Overturf, Lonnie Wright, Karen Bickel, Ken Bickel, Louis Holzknecht, and Sharon McDermott

Previous meeting minutes accepted without reading into the record.

Treasurer report: Financial Spreadsheet and Budget reviewed.  Possible recovery of necessary funds could be obtained if we were to lessen the work by Eden Shale at entrance.  Ken and Karen are not happy with the quality of the work by Eden Shale at this point.  We can also save money by deleting the mum fall planting.  Will discuss more next meeting.

Old business: No Outlet Sign at Herring Ct and Old Toll Rd, there are 2 neighbors on Herring Ct stating about the constant turn around traffic and they need something done.  Jim and Ken will talk to Duggins Co. regarding the purchase of a pole and moving an existing No Outlet sign to the new location at the corner of Herring Ct and Old Toll Rd on the easement connected to the 8209 Old Toll Rd property.  Some of the traffic could have been from a home for sale on Herring Ct, but to try to solve the issue this method will be tried.  Ken and Jim will talk to the owners of 8209 as a courtesy for the placement of the new post and sign.

New Business: By law update need to be made to clarify some standards.  The Covenant states a 30 day time frame for dues payment and we have been sending out the notices as though it were a 45 day period.  Change the by-laws to reflect that a grace period from March 1^st to March 14^th is allowed by the board before enforcing the fines for late payment.   The by-laws also need to reflect that if a home owner contacts the board in writing in regard to a personal situation where they would need an extension for their dues payment that the Board would consider the circumstances and accept or reject with a given time frame for the homeowner.   The by-laws need to reflect the manner used for placing liens.  Currently the Board waits one (1) year, until the second annual dues has been missed by the homeowner without written reason or cause submitted to the Board.  On the next late fee notice, a statement regarding the facts of previous late notices and failure to pay or contact the Board the HOA will now be placing a lien on their home for past dues, late fees, fines and any and all legal costs.  This lien will be in place until the homeowner has paid in full.

Speed Humps: Jim Overturf has made numerous attempts to obtain additional information from our Councilman Robin Engel with no reply on their part.  Speed hump regulations require that the street be at least 1200 feet in distance.  Old Toll Rd is 1107 feet and Sewell is 553 feet.

Neighborhood children and teens cutting through people’s yards has been a complaint by several of the residents.  This matter will be addressed in the next news letter that Ken will publish.

Flags for the entrance; larger flags which will mount on the entrance wall will be priced for placement for a better appearance and to keep the Flags from dragging on the ground.

Magnets with the HOA contact information for members.  This will be revisited further in the year once we see how the budget is faring.

Meeting adjourned: 8:20 pm.

Minutes respectfully submitted: Sharon McDermott, Secretary Glenmary East HOA Sections 1&2.

Approved: Jim Overturf, Ken Bickel, Karen Bickel, Louis Holzknecht and Lonnie Wright

Meeting April 27, 2015

Called to order 7:10pm

In attendance were Jim Overturf, Lonnie Wright, Karen Bickel, Ken Bickel, Henry Ford, Louis Holzknecht, and Sharon McDermott

New Business: Neighbor on Herring Ct wants a more visible “No Outlet” sign for the street.  Complains there is a lot of turnaround traffic.  Problem is how to place the sign so that it is seen prior to the turn being completed by the motorist. Discussion on options for the size of the sign, how to place it and where to have it made/ordered.

Speed Hump information to again be checked by Jim Overturf to have the proper streets measured (the county measured the wrong streets first time) to see if we even quality for the county assisted Speed Humps.

Begonias planted and billed for entrance by Eden Shale.

Copy of home improvement requests and HOA action to be filed with the HOA papers.  Presently Mr. Overturf has originals and copies to be made for the HOA files.

Election of Board Officers by the Directors:

President:                     Mr. James Overturf

Vice President:            Mr. Lonnie Wright

Treasurer:                     Mr. Louis Holzknecht

Secretary:                     Ms. Sharon McDermott

Board:              Ken Bickel, Karen Bickel and Henry Ford

 

Minutes respectfully submitted: Sharon McDermott, Secretary Glenmary East Sect. 1&2 HOA Minutes accepted: Jim Overturf,  Ken Bickel, Louis Holzknecht,

2015 General Meeting Glenmary East Sections 1&2

April 16, 2015

The notices were mailed by USPS on April 10, 2015 including a proxy for each lot of the HOA. The meeting was conducted at the Glenmary Clubhouse at 10200 Glenmary Farm Dr. Seven (7) proxies were returned to the Secretary prior to the 24 hour deadline and all proxies were signed and time dated by Sharon McDermott, Secretary. All proxies are filed with the office of the Secretary; 4 proxies from Herring Ct, 1 from Baumler Ct and 2 from Baumler Pl. The sign-in sheets of the attendees for the meeting are filed with the office of the Secretary.

Board Members in attendance: Jim Overturf, President. Lonnie Wright, Vice-President. Karen Bickel, Treasurer. Sharon McDermott, Secretary. Ken Bickel, Henry Ford and Louis Holzknecht, Directors of the Board. Five (5) members in good standing were present and listed on the sign-in sheets. With the seven (7) proxies, this was enough members for a quorum. No guests were present.

Meeting called to order at 7:15 p.m.

The minutes from the 2014 General Meeting were read by Secretary Sharon McDermott and a motion to accept the minutes was put to the floor; seconded and passed.

The President, Mr. Overturf, requested volunteers for the election committee if needed. Brenda Overturf and George McDermott volunteered and were accepted by the members. A motion was put to the floor for any nominations for the six (6) board positions that were up for election. There were no nominations; a motion was presented to keep the present Board members; seconded and passed.

Treasurer Report was presented with hand outs of the Operating Budget for 2015 and the current financial statement. There was a discussion of costs that our budget covers; snow removal, landscape maintenance at the entrance, electric for entrance and lamp post and water for entrance. Suggestions were made by the members for types of mulch to use at the entrance to save monies. Rock, which is too messy for the neighbors connected to the entrance land area, or maybe the rubber mulch, which is also very expensive and it too fades after time. The amount of snow before plowing is employed was discussed. Factors that affect this matter are the cost for each time the equipment has to make the passes to the streets. The depth was 6-inches and the board has decreased this to be 5-inches. It is a flat community and the cost demands that we keep this to control the budget amount allowed for this service. The company that had been contracted failed to follow up with the agreement for this year, so the Board has contracted Mr. Jason Scott, who is a member of our HOA community and therefore gives our streets a better chance of prompt service. Mr. Bickel and Mr. Overturf explained how the entrance lumber of the sign and back walls must be painted and treated approximately every other year, and that some of the board members themselves volunteer to do the work to keep costs down. A motion was made to accept the budget; seconded and passed.

The President, Mr. Overturf, took the floor and discussed the community in general. He reminded the members that our community is a No Solicitation Neighborhood. If anyone comes door to door and tries to say they have a permit, our rules override whatever they claim to have. If they will not leave, call 311 and if they have threatening actions, call 911. He informed the meeting that our street care and sidewalk repair are the responsibility of Metro Government. In 2013 a weather condition made the Trick or Treat night confusing. The Board has since decided that we will follow the actions of Glenmary proper to keep the communities uniform. The budget was discussed for a possible increase in dues because we are barely making it to the end of each yearly budget. Utilities have increased, landscape fees have increased; just like we face in our own households, but the dues have not increased and it is very difficult to meet all needs much less have anything extra to set aside for unforeseen expenses as with the driver who knocked down one of the lamp posts destroying our street signs to a cost of five-hundred (500) dollars. The floor was opened to questions. One main concern was the speed humps. Mr. Overturf and Mr. Wright explained that the matter had been investigated with the Metro Council. Mr. Parry asked whether we could just put in our own speed humps and pay by a Special Assessment to the all the homes of our community. Mr. Overturf said he would revisit this matter with Councilman Robin Engel and see if this would change the status of our streets from public status, where the Government does the maintenance, or if this would cause our roads to be classified as private and then becomes our cost to maintain. Ms. Bevel of Herring Court would like a larger No Outlet sign for her street, they get a lot of turn-around traffic and the end of the court is not friendly for this maneuver of the vehicles. Mr. Bickel said he would check on design and cost of signs and the method to make them more noticeable. The cost could affect the timing for this matter due to the tight budget.

New Business was the presentation of a revision for the Covenant. Some of the articles were vague in their definition, so wording was added to Article 12 (a) and (b), Article 14 (a) and (b), Article 23 and Article 27. These proposed revisions were posted on our Web Site days prior to the meeting, but hard copies were passed out to the attendees at the meeting. Ms. McDermott read and explained the revisions to the membership and a motion was made to accept the revisions; the motion was seconded and passed by a hand count.

Mr. Overturf thanked those that attended and the 2015 General Meeting was adjourned at 8:30 p.m.

Minutes respectfully submitted: Sharon McDermott, Secretary Glenmary East Section 1&2 HOA 4/21/15

Accepted: Jim Overturf, Ken Bickel, Louis Holzknecht, Henry Ford, Jr., Karen Bickel, Sharon McDermott

 

Meeting, April 13, 2015

Attendance: Ken Bickel, Karen Bickel, Lonnie Wright, Jim Overturf, Louis Holzknecht, Henry Ford and Sharon McDermott

Call to Order: 7:06 pm.

Minutes of previous meeting were accepted as posted on Website, no reading.

Treasurer Report: Count of unpaid members discussed with address and name for update of records for General Meeting. Four outstanding members who cannot vote at meeting. Liens discussed; one placed and one removed, members were notified of their condition. Cost of entrance maintenance was discussed and debated on other methods for routine care due to cost. The service used is in alignment with the 3 other companies who gave estimates and this company was the chosen business. It is just a costly expense and part of the drain on the budget. The balance of the budget was discussed; it is very close for all of the expenses of lights, water and office supplies. The Board decided that this situation needs to be brought up to the community at the General Meeting.

Old Business: The revisions to the Covenant were fine-tuned for preparation of presentation at the General Meeting on Thursday April 16, 2015. The final draft will be sent to Louis by Sharon to be posted on the website for the members, a couple of hard copies will be brought to the meeting for those that have not read the information.

New Business: Requests by neighbors for property changes/upgrades have been granted. Jim Overturf, a new hand railing at the home’s front steps and the Bohn’s request for a fence at their home at the corner of Sewell and Old Toll Rd. Both requests were in conformity with the rules of the Covenant, presented in writing and approved by the HOA.

Preparation for the General Meeting was discussed for items needed and rules for Order of Business. This year’s meeting will have nominations for 6 Board seats which will be open for positions. A vote will ensue if there are any nominations for any of the seats. The number of members needed for a quorum was figured by the number of members less the outstanding unpaid members.

Meeting was adjourned at 8:04 pm.

Minutes submitted by Sharon McDermott, Secretary of Glenmary East Sections 1&2 April 14, 2015

Approved: Jim Overturf, Lonnie Wright, Louis Holzknecht, Ken Bickel.

Meeting March 9, 2015

Attendance: Jim Overturf, Sharon McDermott, Louis Holzknecht, Ken Bickel, Henry Ford and Lonnie Wright

Meeting called to order: 7:10pm

Notice of Board meeting was posted on website.

Officer’s Reports:

Treasurer: Financial update reviewed and approved. 2015 Operating Budget reviewed and discussed; again, the ending budget is not allowing any funds for saving for unexpected problems or for improvements to the entrance wall. The dues need to be increased, further discussion will be presented at the General Meeting. Ken updated member address and contact information with the Board members.

Old Business: The Committee work for the fines and fees was reviewed and a motion to accept by Henry Ford was put to the floor. Seconded by Lonnie Wright and the motion passed by all. The Covenant revision is still not complete due to problems with the wording of the pool information. Again Lonnie and Jim are to research and discuss for final copy. The statement of no above grounds pools is to allow kiddie pools, but the size to keep the rule from being abused is the topic for the side committee. Lonnie suggested a change in the wording for the fences to insure that proper material is used in the construction, and approval still is required by the Board prior to construction.

New Business: A proof read and discussion for the newsletter was addressed. Ken added a page two for the newsletter to present the Board Members, including a picture, for the neighbors to get to know us a little better.

The snow removal contract has been awarded to Jason Scott and the Board agreed and approved the new arrangement.

The meeting was adjourned at 8:40pm.

Minutes submitted by:

Sharon McDermott, Secretary Glenmary East Sections 1&2, March 17, 2015 3:45pm

Approved: Louis Holzknecht, Ken Bickel, Jim Overturf

Meeting January 26, 2015

Attendance: Jim Overturf, Sharon McDermott, Louis Holzknecht, Ken Bickel, Karen Bickel, Henry Ford and Lonnie Wright

Meeting called to order: 7:10pm

Notice of Board meeting was posted on website.

Officer’s Reports:

Treasurer: the financial statement was passed out to all members for review for the end of 2014. Members reviewed and approved the data to be posted on the website. Dues report: all members are paid except one and a lien is in place for that property. 2015 dues; 2 have been received; one per a closing for a home purchase and one paid by a member early with an overpayment. The check will be deposited and a reimbursement for the overpayment will be drafted and mailed with a dues statement marked paid in full and mailed as the normal statements are sent out at the end of January. The new homeowner will receive an invoice marked paid in full for their records. 

Secretary: Minutes of last meeting were accepted as approved and posted on website.

Old Business:

Covenant revision: The changes and updates were discussed of the changes present at the previous meeting. Some members want a better clarification of “pool” description for Article 12 and a better description of invisible fence guidelines with Metro information provided. Lonnie and Jim volunteered to research the pool information for gallons and other defining terms for the acceptance or restrictions of yard pools. Information will be provided at the next meeting to finalize the rewrite of Article 12. 

Fines and Fees: the proposed uniform standards researched by Louis were reviewed and debated Changes were suggested by Board members and Louis noted the changes to be incorporated into the revision. Motion to approve the revised changes for the schedule was made and the vote passed.

Form Letter: President Overturf presented a form letter to be used for uniformity in the process of HOA approval for homeowners improvement plans and additions to be performed on their Property. This form will be placed on the website in a pdf format so the members can print and submit the form with their improvement plans to the HOA for approval. A copy will then be returned to them with the approval or rejection for their records and a copy will be retained for our records. 

New Business:

Invisible fence on Baumler Pl for the owner’s dog was discussed. This homeowner has the dog in the front yard and complaints have been voiced to Board Members by the mail person and various neighbors walking in the street that the dog is challenging to them. This dog is causing the yard to become unsightly and it is a nuisance. Metro was contacted by Sharon McDermott to research the rules and ordinances that govern this type of fencing. At this time the only ordinances that are in place are on Animal Control Ordinances and that really does no good until the dog bites someone. The neighbors have not complied with the ordinances properly, but Metro Government advised the HOA to add restrictions into the bylaws and Covenants for our community’s HOA. This advice is being taken and the HOA is rewording Article 12 of the Covenant to place restrictions on this in the future.

Budget: A brief outline of normal and customary expenses was discussed. Also a suggestion for the Board to start an emergency fund for backup for events like we ran into last fiscal year with the repairs needed at the entrance for the irrigation and electric. Also a suggestion for a fund to be started for replacement of the support timbers of the entrance wall to be brick which would be less maintenance and a more attractive appearance. Meanwhile; this year the entrance signs need to be refurbished and the timbers pressured washed and treated. Ken volunteered to work on the signs and Jim volunteered to do the timbers. The cost of all materials will be billed to the HOA. Ken is to contact John of Eden Shale to confirm 2015 maintenance schedule for entrance landscape and the costs for this year. 

Annual HOA General Meeting: A date and location for the annual General Meeting was discussed , dates to avoid Easter, Spring break and ballgames were planned. Jim is to check with Glenmary Club House as a location and see if April 13, 14 or 16 are available dates.

Mailboxes: Ken suggested an update on the house number portion of everyone’s mailboxes and to see what the expense would be for the design in mind. Update would be paid by the HOA.

Driveway/front yard appearance: a home on Baumler Pl has white rocks at the bottom of the driveway (purpose unknown) and said rocks keep getting in road. These are a hazard to people walking, the small rocks could cause one to turn an ankle and the rocks are digging into the road when cars drive over them. Board member suggested a letter to request the owner to keep them cleaned up or remove completely. 

Holiday décor for neighborhood: Karen has some suggestions for better decorations for the holiday season next year. The Board will discuss this in greater detail at a later date. 

Adjourned: 9:10pm

Minutes respectfully submitted: Sharon McDermott, Secretary Glenmary East Section 1&2 HOA

01-30-2015 6:30pm

Minutes approved: Jim Overturf, Louis Holzknecht, Ken Bickel, Lonnie Wright

Meeting Oct. 13, 2014

Attendance: Jim Overturf, Sharon McDermott, Louis Holzknecht, Ken Bickel, and Lonnie Wright

Meeting called to order: 7:15pm

Pre-agenda discussion regarding turn off of irrigation system,and Attorney bills for lien actions were lightly addressed. The bills and information regarding the Attorney charges were unavailable due to Treasurers’ absence.

New business: Update by Ken on dues and lien and report that notice was sent to homeowner.

Discussion of surveys sent to neighbors was tabled until all of the 3 that were returned by the neighbors would be available for review.

Committee reports:

Covenant updates/revisions:

Sharon presented the proposed updates for the Covenant. Item 8 changes accepted. Item 12 (b) changes had a revision, to again be presented with update. Item 12 (d) discussions to reword and delete some of proposed change; corrections to be presented at next meeting. Item 14, proposal accepted, but prompted discussion of Item 10. Sent back to committee for revision of 10 or additional revision of 14 (a) for better upkeep stipulations for property. Items 23 and 27 revisions accepted.

Proposed Fine Schedule:

Louis Holzknecht presented a tier for fees, fines and any necessary litigation regarding offenses to rules stated in the Covenants, Conditions and Restrictions and/or Bylaws. Revision of wording for section F and a chart to keep the said actions uniform has been drafted and the Board is going to study the documents for further input at the next meeting. Some discussion of the proposals occurred, but this will be a continuing topic for a later meeting.

Meeting was adjourned at 9:05pm.

Minutes respectfully submitted: Sharon McDermott, Secretary Glenmary East I&II, 10-23-14

Submitted for approval by email to Board Members: 10-23-14 3:00pm.

Approved:, Jim Overturf 10-23-14, Ken Bickel, Lonnie Wright, Louis Holzknecht, 10-24-14

Meeting September 8, 2014
Attendance: Jim Overturf, Sharon McDermott, Louis Holzknecht, Ken Bickel, and Karen Bickel

Called to Order: 7:10 pm

Reading of the minutes was waived, all had read previous meeting notes and they are posted on line.

Officer Report: Treasure reported that all community members are now paid in full with one exception who is 2 plus years in arrears and a lien has been placed on his property. A lien from a previous delinquent homeowner on Herring Ct has been removed. Budget shortcoming was discussed for means to cover the bills at the end of the year by the Board paying their 2015 dues early. Karen suggested ways to save some money for the fall entrance plant change by the Board doing the work themselves; Louis and Jim volunteered to help Karen. Items for the remainder of our 2014 budget are LGE lights, water and office supplies. Ken is to call Eden Shale to be sure that they do not show up to do a fall planting and the snow removal company that was used last winter to void them from just coming out to do work this year. The budget is empty for the money needed for those procedures.

 

Old Business: Inquiry as to whether or not anyone had any response from the four letters sent to neighbors due to Covenant violations. No one had any responses from anyone, but it seems some of the problems that were addressed have shown improvement. Website problems and issues have now been resolved and Louis Holzknecht will now be the web master. Request for information changes and/or added information should be directed to Louis. Surveys were discussed for the manner of sending them to the neighbors due to a lack of HOA funds. Ken and Karen presented the method of mailing the Survey along with the newsletter in one mailing. The newsletter would contain information on the purpose of the survey and how to return them to any of the board members. It was decided not to include a self-addressed and stamped envelope.

 

New Business: Jim brought up the fact that our Covenant needs some better wording in several categories and suggested that a committee may need to look into this matter and provide material to the Board at the next meeting. Sharon volunteered and said she may seek advice from Lonnie. Jim also stated that at the last meeting we discussed doing a chart for fines and schedule of payment of such. A committee was decided as the best method for defining offenses, fine amounts and schedule of time to correct the situation and method of implementing the fines. Louis volunteered as that Committee head and Jim offered to be of assistance to both committees if needed. Everyone had some input on what should be reworded and better defined for the Covenant. Sharon took notes on that for her work as the committee person.

 

There was a brief discussion of the next General Meeting (April 2015) regarding the election of new Board Members, Most of the present board members are over the two year board term now. Further discussions will take place at later meetings.

 

Meeting adjourned: 8:01pm

Minutes submitted by Sharon McDermott, Secretary September 9, 2014 5pm

Minutes accepted: Ken and Karen Bickel, Jim Overturf, Louis Holzknecht 9-10-14

Document submitted to Louis Holzknecht to publish on HOA web site 9-10-2014 2:05pm