Proposed 2015 Covenant Revisions

2015 covenant revision-

The existing Covenant articles on file are written in black

The proposed changes are in BLUE

Covenant Article 12

12. Mail and Paper Boxes; Hedges and Fences; Swimming Pools; Antennae and Solar Panels.

(a) A mailbox and paper holder selected by the HOA will be placed at Lot Owner’s expense.

(b) No hedge or fence shall be placed or planted on any Lot unless its design and placement are approved in writing by HOA or any person or association to whom it may assign the right. In only remote circumstances, such as fencing for a small pet or for swimming pool enclosures, will fencing be considered. Fence height, if approved, may only be 48″ maximum. Fence material to be of wood, wrought iron or possibly vinyl, and landscaped. Only a portion of the rear yard shall be fenced. Rear yard is defined as the rear corners of the home, no fence shall extend forward of that point. Chain link fences will not be approved.

(c) Fences if erected by Developer on the outer perimeter and at the rear of Lots in various parts of the subdivision will become the property of abutting Lot Owner. Fences will be maintained and painted by the Lot Owner.

(d) No aboveground swimming pools shall be erected or placed on any Lot

(e) No CB or Radio antennae shall be erected or placed on any Lot. Any Satellite employed by any communication company shall be of normal and customary construction and placed in the rear of the home or mounted on a pole in the rear of the home; the pole is not to exceed forty-eight (48) inches in height. No equipment shall be erected or placed in the front of the home.

(f) Solar Panels may not be constructed without the expressed written consent by the Board of Directors.

Covenant Article 12 proposed update:

12. Mail and Paper Boxes; Hedges and Fences; Swimming Pools; Antennae and Solar Panels.

(a) A mailbox and paper holder selected by the HOA will be placed at Lot Owner’s expense. The maintenance and upkeep of said mailbox is at the expense of the homeowner. If said homeowner fails to maintain the appearance of the mailbox, the HOA may have the painting or replacement of all/or part of the mailbox preformed by the proper company and the homeowner will be billed for parts and labor.

(b) No hedge or fence shall be placed or planted on any Lot unless its design and placement are approved in writing by HOA or any person or association to whom it may assign the right. In only remote circumstances, such as fencing for a small pet or for swimming pool enclosures, will fencing be considered. Fence height, if approved, may only be 48″ maximum.  Privacy fencing (six feet maximum) may be approved only where entertainment areas of adjoining properties are adjacent to each other and the need for such privacy is established. All fence materials shall be of rot resistant wood (western red cedar or equivalent) preferably with dark stain or black wrought iron type (aluminum preferred) and landscaped. Only a portion of the rear yard shall be fenced. Rear yard is defined as the rear corners of the home, no fence shall extend forward of that point. Chain link fences will not be approved. Electric / invisible fencing (for pet control) shall not extend toward the front or street side property line on any Lot beyond the front or side wall of the residence on any Lot (not including unenclosed porches). Per Metro Animal Control Ordinances: Property enclosed by a buried wire which produces a signal received by a device attached to a collar worn by the dog or puppy which prevents the animal from leaving the property of the owner will be considered a proper enclosure, provided the device and signal are working and the animal does not leave the property unrestrained. Such property must be clearly marked with a sign prescribed by MAS (Metro Animal Services), posted next to the driveway or entry to the property. The enclosure must contain proper shelter from the weather. This type of enclosure is not acceptable for a female in heat, for dangerous dogs, or potentially dangerous dogs.

(c) no change

Covenant Article 12

(d) No change..

(e) no change

f) no change

Covenant Article 14

14. Duty to Maintain Property.

It shall be the duty of each Owner to keep the grass on the Lot properly cut, to keep the Lot free from weeds and trash, and to keep it otherwise neat and attractive in appearance. Should any Owner fail to do so, then HOA may take such action as it deems appropriate, including mowing, in order to make the Lot neat and attractive, and the Owner shall upon demand reimburse HOA or other performing party for the expense incurred in so doing

14. Duty to Maintain Property.

(a) It shall be the duty of each Owner to keep the grass on the Lot properly cut, to keep the Lot free from weeds and trash, and to maintain the landscape, shrubs, plants and trees to an attractive appearance. Should any Owner fail to do so, then HOA may take such action as it deems appropriate, including moving, in order to make the Lot neat and attractive, and the Owner shall upon demand reimburse HOA or other performing party for the expense incurred in so doing.

(b)All exterior surfaces, including but not limited to, doors, door and window frames, cornices, porches, trim, balconies, decks and fences shall be maintained in good condition. Exterior wood surfaces, other than decay resistant woods, shall be protected from elements and decay by painting or other protective covering or treatment. Peeling, flaking and chipping paint shall be eliminated from any surface. All siding and masonry joints as well as those between the building envelope and the perimeter of windows, doors, and skylights shall be maintained weather resistant and water tight. All metal surfaces subject to rust or corrosion shall be coated to inhibit such rust and corrosion and all surfaces with rust or corrosion shall be stabilized and coated to inhibit future rust and corrosion. Oxidation stains shall be removed from exterior surfaces. All window treatments which are visible from the street shall be maintained in good condition.

Covenant Article 23

23. Enforcement.

Enforcement of these restrictions, excepting paragraph (21) shall be by proceeding at law or in equity, brought by any Owner of real property in GLENMARY EAST SUBDIVISION, SECTIONS I & II, by the homeowners association referenced in paragraphs (25) and (26), or by local government itself, against any party violating or attempting to violate any covenant or restriction, either to restrain violation, to direct restoration or to recover damages.

23. Enforcement.

Enforcement of these restrictions, excepting paragraph (21) shall be by proceeding at law or in equity, brought by any Owner of real property in GLENMARY EAST SUBDIVISION, SECTIONS I & II, by the homeowners association referenced in paragraphs (25) and (26), or by local government itself, against any party violating or attempting to violate any covenant or restriction, either to restrain violation, to direct restoration or to recover damages. In the event that a Lot-Owner violates the Covenant, Conditions and/or Restrictions of Glenmary East Sections I&II a standard format for fines and fees will be imposed. These fines and fees shall constitute a special assessment against the lot owner for which a maintenance fee lien may be filed and lot owner will be responsible for all legal fees.

Covenant Article 27

27. Sidewalks required by construction plans approved by and on file with the Jefferson County Department of Works will be constructed on each Lot by the Lot Owner before house construction is completed.

27. Sidewalks

Sidewalks required by construction plans approved by and on file with the Jefferson County Department of Works will be constructed on each Lot by the Lot Owner before house construction is completed. The Department of Works does not require a sidewalk on Cul-de-sacs of 20 or less dwelling. Land Development Codes (LDC) chapter 6 part 2.

The 2015 Annual Meeting for Glenmary East Sections 1 & 2 is scheduled

The 2015 Annual Meeting for Glenmary East Sections 1 & 2 is scheduled for April 16, 2015 at 7 p.m. It is to be held at the Glenmary Country Club, located at 10200 Glenmary Farm Dr. Six board members will be up for re-election. This is your opportunity to be a candidate for a seat on the GEHOA Board Of Directors.

All Class A lot-owners (defined as lot-owners in good standing with all dues and assessments paid) desiring to be a candidate for board membership must submit their names for nomination by writing the secretary, Sharon McDermott, 11308 Baumler Place, 40291, or email: macnsam@bellsouth.net or by nomination from the floor.

The six candidates receiving the greatest number of votes shall fill the six board seats. Also to be discussed will be revisions to the covenant articles. Revisions will be explained and then those Class A lot-owners in good standing will be allowed to vote for or against accepting the revisions.

Review the revised covenant articles on the GEHOA website: www.glenmaryeasthoa.com.  The Covenants PDF is located in the upper right under “Documents” tab.

Meeting March 9, 2015

Meeting March 9, 2015

Attendance: Jim Overturf, Sharon McDermott, Louis Holzknecht, Ken Bickel, Henry Ford and Lonnie Wright

Meeting called to order: 7:10pm

Notice of Board meeting was posted on website.

Officer’s Reports:

Treasurer: Financial update reviewed and approved. 2015 Operating Budget reviewed and discussed; again, the ending budget is not allowing any funds for saving for unexpected problems or for improvements to the entrance wall. The dues need to be increased, further discussion will be presented at the General Meeting. Ken updated member address and contact information with the Board members.

Old Business: The Committee work for the fines and fees was reviewed and a motion to accept by Henry Ford was put to the floor. Seconded by Lonnie Wright and the motion passed by all. The Covenant revision is still not complete due to problems with the wording of the pool information. Again Lonnie and Jim are to research and discuss for final copy. The statement of no above grounds pools is to allow kiddie pools, but the size to keep the rule from being abused is the topic for the side committee. Lonnie suggested a change in the wording for the fences to insure that proper material is used in the construction, and approval still is required by the Board prior to construction.

New Business: A proof read and discussion for the newsletter was addressed. Ken added a page two for the newsletter to present the Board Members, including a picture, for the neighbors to get to know us a little better.

The snow removal contract has been awarded to Jason Scott and the Board agreed and approved the new arrangement.

The meeting was adjourned at 8:40pm.

Minutes submitted by:

Sharon McDermott, Secretary Glenmary East Sections 1&2, March 17, 2015 3:45pm

Approved: Louis Holzknecht, Ken Bickel, Jim Overturf

Meeting Jan. 26, 2015

Meeting January 26, 2015

Attendance: Jim Overturf, Sharon McDermott, Louis Holzknecht, Ken Bickel, Karen Bickel, Henry Ford and Lonnie Wright

Meeting called to order: 7:10pm

Notice of Board meeting was posted on website.

Officer’s Reports:

Treasurer: the financial statement was passed out to all members for review for the end of 2014. Members reviewed and approved the data to be posted on the website. Dues report: all members are paid except one and a lien is in place for that property. 2015 dues; 2 have been received; one per a closing for a home purchase and one paid by a member early with an overpayment. The check will be deposited and a reimbursement for the overpayment will be drafted and mailed with a dues statement marked paid in full and mailed as the normal statements are sent out at the end of January. The new homeowner will receive an invoice marked paid in full for their records. 

Secretary: Minutes of last meeting were accepted as approved and posted on website.

Old Business:

Covenant revision: The changes and updates were discussed of the changes present at the previous meeting. Some members want a better clarification of “pool” description for Article 12 and a better description of invisible fence guidelines with Metro information provided. Lonnie and Jim volunteered to research the pool information for gallons and other defining terms for the acceptance or restrictions of yard pools. Information will be provided at the next meeting to finalize the rewrite of Article 12. 

Fines and Fees: the proposed uniform standards researched by Louis were reviewed and debated Changes were suggested by Board members and Louis noted the changes to be incorporated into the revision. Motion to approve the revised changes for the schedule was made and the vote passed.

Form Letter: President Overturf presented a form letter to be used for uniformity in the process of HOA approval for homeowners improvement plans and additions to be performed on their Property. This form will be placed on the website in a pdf format so the members can print and submit the form with their improvement plans to the HOA for approval. A copy will then be returned to them with the approval or rejection for their records and a copy will be retained for our records. 

New Business:

Invisible fence on Baumler Pl for the owner’s dog was discussed. This homeowner has the dog in the front yard and complaints have been voiced to Board Members by the mail person and various neighbors walking in the street that the dog is challenging to them. This dog is causing the yard to become unsightly and it is a nuisance. Metro was contacted by Sharon McDermott to research the rules and ordinances that govern this type of fencing. At this time the only ordinances that are in place are on Animal Control Ordinances and that really does no good until the dog bites someone. The neighbors have not complied with the ordinances properly, but Metro Government advised the HOA to add restrictions into the bylaws and Covenants for our community’s HOA. This advice is being taken and the HOA is rewording Article 12 of the Covenant to place restrictions on this in the future.

Budget: A brief outline of normal and customary expenses was discussed. Also a suggestion for the Board to start an emergency fund for backup for events like we ran into last fiscal year with the repairs needed at the entrance for the irrigation and electric. Also a suggestion for a fund to be started for replacement of the support timbers of the entrance wall to be brick which would be less maintenance and a more attractive appearance. Meanwhile; this year the entrance signs need to be refurbished and the timbers pressured washed and treated. Ken volunteered to work on the signs and Jim volunteered to do the timbers. The cost of all materials will be billed to the HOA. Ken is to contact John of Eden Shale to confirm 2015 maintenance schedule for entrance landscape and the costs for this year. 

Annual HOA General Meeting: A date and location for the annual General Meeting was discussed , dates to avoid Easter, Spring break and ballgames were planned. Jim is to check with Glenmary Club House as a location and see if April 13, 14 or 16 are available dates.

Mailboxes: Ken suggested an update on the house number portion of everyone’s mailboxes and to see what the expense would be for the design in mind. Update would be paid by the HOA.

Driveway/front yard appearance: a home on Baumler Pl has white rocks at the bottom of the driveway (purpose unknown) and said rocks keep getting in road. These are a hazard to people walking, the small rocks could cause one to turn an ankle and the rocks are digging into the road when cars drive over them. Board member suggested a letter to request the owner to keep them cleaned up or remove completely. 

Holiday décor for neighborhood: Karen has some suggestions for better decorations for the holiday season next year. The Board will discuss this in greater detail at a later date. 

Adjourned: 9:10pm

Minutes respectfully submitted: Sharon McDermott, Secretary Glenmary East Section 1&2 HOA

01-30-2015 6:30pm

Minutes approved: Jim Overturf, Louis Holzknecht, Ken Bickel, Lonnie Wright