Author: Admin

Meeting, January 11, 2016

Attendance: Lonnie Wright, Jim Overturf, Louis Holzknecht, Henry Ford and Sharon McDermott

Call to Order: 7:20 p.m.

Officers Report: Treasurer: Louis presented a proposal for the 2016 Operating Budget, Jim (President) concurred with the document. A change was presented to install a contingency fund, seconded and approved. Budget is in order to present at the General Meeting. The Treasurer presented bank statements and the current balance of the funds, which is to be posted on the Web site for members to see.

Secretary, Sharon, presented the days for the 2016 flag to be displayed at the entrance. 2-15- Presidents Day, 5-21- Armed Forces Day,5-30- Memorial Day, 6-14-Flag Day, 7-4-Independence Day, 9-5-Labor Day, 11-8-Election Day, 11-11- Veterans Day. Seconded and approved.

President: Jim had a discussion regarding problem neighbors; which seem to be the same ones over and over. The board decided to hold up on fining a member who did not comply with promises for a property project which was approved with conditions of material to be preformed and has not been completed. Lonnie volunteered to talk with the neighbor to be sure he understands the rules and to complete the project when weather permits. Discussion of a change at the irrigation system to install a sensor to better utilize the water usage. Seconded and approved.

Old Business: Sign at Herring Ct for No Outlet, this had to be delayed because committee person was absent from meeting. Will be resolved at next meeting. Jim to email Ken to make sure we have the answers from a company that had not been available for a legal answer on placement.

Meeting location for the General Meeting has been researched by Jim and the cost and location was accepted and approved. Fern Creek Community Center will be reserved at a cost of $50 for the non-profit organization meeting. The date was set for April 14^th, pending availability of the hall.

New Business: A discussion regarding the rewording of the Covenant Article 12, paragraph (b); The Board voted to approve adding the following wording to the end:

The Board of Directors cannot comment on location of the fence within the owners’ property line. The Board, therefore, disclaims any liability for fence location; the Board only approves type of construction and height per paragraph 12 (b), and the condition of such fence over time.

This addition was approved by the Board and will be presented at the General Meeting for approval.

The Board discussed a method of getting a copy of the proposed budget to the members prior to the meeting per compliance with the By-laws. Also a suggestion was made to highlight the new dues amount, we have an increase of $25 this year and the validity of the increase can be seen in the cost of operation per the past years and the increases that we face from normal price increases from utilities and companies that we, as a community, have to pay.

Meeting adjourned: 8:10pm

Minutes submitted: Sharon McDermott, Secretary of Glenmary East Sections 1&2 on 1-13-16 10:45am

Approved: Jim Overturf, Ken Bickel, Karen Bickel, Louis Holzknecht, Lonnie Wright and Henry Ford.

Meeting, December 7, 2015

Attendance: Ken Bickel, Lonnie Wright, Jim Overturf, Louis Holzknecht and Sharon McDermott

Call to Order: 7:10 p.m.

Reading of minutes from previous meeting waived. Mr. Overturf called for officers reports.

Treasurer Report. Mr. Holzknecht reported that we have one unpaid member, who has been so for over 3 years, now owes over $1200 and has a lien on home. The budget balance is $1056 pending bills to be paid for the remainder of our fiscal year. The water bill seems a bit out of line, will compare to the Dec. bill to see if there is a problem with the irrigation at the entrance, water is now turned off for season. Louis is to get stamps and envelopes to Ken for news letter mailing.

President: Mr. Overturf presented cost of flags at entrance to treasurer. Will supply bill for repayment.

Old business: The placement and cost of a “NO OUTLET” sign at Herring Ct. Ken is to check with Duggins Company to see if sign can be placed on back of stop sign to save cost of another pole being set that a neighbor would have to mow around. There is already a sign on the right, but it is hard to see. Entrance maintenance not up to the expectations of the Board. Ken to call and talk to John at Eden Shale before we start taking new bids. Check and see if better work can be done and less expensive mulch be used. Bring this up at the General meeting to see what the body of members want of their entrance.

New business: The new neighbor who wanted and received permission on a very quick turnaround for the installation of a fence at 11209 Sewell Dr has not kept their promise to stain the wood fence with a dark stain. At this point, it is only stained on one side and it looks orange. Mr. Overturf is to send them a letter to remind them of the rules of the Covenant. He spoke to the man once already, but to no avail.

New business for dues: The dues need to be increased as we told the general meeting last year. The budget is just too close each year. A motion to raise the dues to $200 was voted down. A motion to raise the dues by $25 per year was seconded and accepted by all present. This increase will be headlined in the newsletter which goes out December 18^th. Ken has verified that Jason Scott is on board for snow removal as contracted last year. The Board has proposed new wording for a couple of sections of the Covenant which will be presented at the General Meeting for acceptance by the members. Lonnie suggested that we each take another look at the Covenant and see what needs revised to meet what is being enforced. Meeting for General Meeting: our regular place to hold the meetings is now closed, we need to find a place by our January meeting and set a date and time to reserve the hall for the April annual meeting of the members. Lonnie is going to check with the Fern Creek Fire house 2 near Thixton Ln. and Jim is to check with the Fern Creek Community Center. There was a short discussion to see if refrigerator magnets could help the neighbors have quick access to contact the Board members. Ken is going to check on prices with some places that he has had business in the past.

Adjourned: 9:50pm

Minutes submitted 12-15-15 by Sharon McDermott, Secretary Glenmary East Section 1&2.

Approved: Jim Overturf, Ken Bickel, Karen Bickel, Sharon McDermott, Louis Holzknecht, Henry Ford, Lonnie Wright.

Meeting August 3, 2015

Called to order 7:10pm

In attendance were Jim Overturf, Lonnie Wright, Karen Bickel, Ken Bickel, Louis Holzknecht, and Sharon McDermott

Previous meeting minutes accepted without reading into the record.

Treasurer report: Financial Spreadsheet and Budget reviewed.  Possible recovery of necessary funds could be obtained if we were to lessen the work by Eden Shale at entrance.  Ken and Karen are not happy with the quality of the work by Eden Shale at this point.  We can also save money by deleting the mum fall planting.  Will discuss more next meeting.

Old business: No Outlet Sign at Herring Ct and Old Toll Rd, there are 2 neighbors on Herring Ct stating about the constant turn around traffic and they need something done.  Jim and Ken will talk to Duggins Co. regarding the purchase of a pole and moving an existing No Outlet sign to the new location at the corner of Herring Ct and Old Toll Rd on the easement connected to the 8209 Old Toll Rd property.  Some of the traffic could have been from a home for sale on Herring Ct, but to try to solve the issue this method will be tried.  Ken and Jim will talk to the owners of 8209 as a courtesy for the placement of the new post and sign.

New Business: By law update need to be made to clarify some standards.  The Covenant states a 30 day time frame for dues payment and we have been sending out the notices as though it were a 45 day period.  Change the by-laws to reflect that a grace period from March 1^st to March 14^th is allowed by the board before enforcing the fines for late payment.   The by-laws also need to reflect that if a home owner contacts the board in writing in regard to a personal situation where they would need an extension for their dues payment that the Board would consider the circumstances and accept or reject with a given time frame for the homeowner.   The by-laws need to reflect the manner used for placing liens.  Currently the Board waits one (1) year, until the second annual dues has been missed by the homeowner without written reason or cause submitted to the Board.  On the next late fee notice, a statement regarding the facts of previous late notices and failure to pay or contact the Board the HOA will now be placing a lien on their home for past dues, late fees, fines and any and all legal costs.  This lien will be in place until the homeowner has paid in full.

Speed Humps: Jim Overturf has made numerous attempts to obtain additional information from our Councilman Robin Engel with no reply on their part.  Speed hump regulations require that the street be at least 1200 feet in distance.  Old Toll Rd is 1107 feet and Sewell is 553 feet.

Neighborhood children and teens cutting through people’s yards has been a complaint by several of the residents.  This matter will be addressed in the next news letter that Ken will publish.

Flags for the entrance; larger flags which will mount on the entrance wall will be priced for placement for a better appearance and to keep the Flags from dragging on the ground.

Magnets with the HOA contact information for members.  This will be revisited further in the year once we see how the budget is faring.

Meeting adjourned: 8:20 pm.

Minutes respectfully submitted: Sharon McDermott, Secretary Glenmary East HOA Sections 1&2.

Approved: Jim Overturf, Ken Bickel, Karen Bickel, Louis Holzknecht and Lonnie Wright

Meeting April 27, 2015

Called to order 7:10pm

In attendance were Jim Overturf, Lonnie Wright, Karen Bickel, Ken Bickel, Henry Ford, Louis Holzknecht, and Sharon McDermott

New Business: Neighbor on Herring Ct wants a more visible “No Outlet” sign for the street.  Complains there is a lot of turnaround traffic.  Problem is how to place the sign so that it is seen prior to the turn being completed by the motorist. Discussion on options for the size of the sign, how to place it and where to have it made/ordered.

Speed Hump information to again be checked by Jim Overturf to have the proper streets measured (the county measured the wrong streets first time) to see if we even quality for the county assisted Speed Humps.

Begonias planted and billed for entrance by Eden Shale.

Copy of home improvement requests and HOA action to be filed with the HOA papers.  Presently Mr. Overturf has originals and copies to be made for the HOA files.

Election of Board Officers by the Directors:

President:                     Mr. James Overturf

Vice President:            Mr. Lonnie Wright

Treasurer:                     Mr. Louis Holzknecht

Secretary:                     Ms. Sharon McDermott

Board:              Ken Bickel, Karen Bickel and Henry Ford

Minutes respectfully submitted: Sharon McDermott, Secretary Glenmary East Sect. 1&2 HOA Minutes accepted: Jim Overturf,  Ken Bickel, Louis Holzknecht,