Meeting June 28, 2011

Glenmary East Section I &
II HOA Meeting – – June 28, 2011

Attendance: Jason Scott,
Karen Bickel, Lonnie Wright, Sharon McDermott and Henry Ford, Jr.

Discussed speed hump progress of partition and cost issues.  This has been decided as a secondary issue at the present time.  Mr. Scott said he would  contact Amy Baker at 11210 Sewell Dr. at a future date to inquire of contact information for her step-father regarding specks and cost of his tarring company for the speed humps.

The matter of changing baking facilities and the required paperwork from the previous officers changed to the new bank signing officers is in progress.  Vacations hindering the completion of the matter.

Entrance beautification:

Two bids were submitted.  The company of Jason Scott has been selected at this time.  Materials can be obtained at cost and work and receipts will be submitted to the Glenmary East HOA for payment.

A plan to seal the wood beams and mulch at the entrance is the immediate actions to be taken.  Plants will be installed as the season permits.  Water and lighting for the entrance area to improve the appearance is in planning stages at this time.

Irrigation is needed for the landscape of the entrance area; committee must obtain bids for the project.  Water meters must be installed, one on each side of the Sewell Dr. roadway.   Approximate cost per meter is $750.oo.

Ms. Bickel will be drafting a letter to send by registered mail to the 6 association home owners who have failed to pay their dues as of this date of June 28, 2011.**  Notices were walked around in January of 2011, twice in some instances.
The due date of the notices was for the end of January with a $15 per month late fee attached if not paid by the final date.  A grace period was allowed due to weather where payments could be made at the February community meeting at the Glenmary Club House.  Records will now be kept of paid dues and violators.

A defined due date for future dues is to be March 31st per year.  The notices will be mailed on February 1st of each year; with an annual meeting for the residents in the last week of February.   In the year 2012 it is to be scheduled on
February 22, 2012 at the Glenmary Club House, reservations are to be made at a later date.

Plans are under way for a fall “Meet and Greet” type social gathering of all of the neighbors.  At that time a flyer will be distributed to all with details of the improvements made with their dues monies and the upcoming plans for the community.  Mr. Wright is to contact Ron (?) to see if he will donate tent(s) for the day and to contact Mark Bohn for bouncers for the kids.  More details at a later meeting regarding facts and information for flyers and activities for the day will be determined.

Web site for the community is to be established.  Mr. Bickel, son of Karen’s, can build one for the HOA at a cost of $125.  Sharon McDermott volunteered to maintain with some training from the Web pro.  More information as site and skill progresses.

Addition information:

**Home at 11103 Herring Ct, as of June 29,2011; there is a Sale Pending sign.  Home at 11105 Herring Ct. has a car parked in front every time I have been on that street.    Follow up needed.

Notes of meeting submitted by
Sharon McDermott

As always, any corrections or
suggestions, please forward to all and updates will be noted.

Guidelines-Rules-Ordinances

COVENANT INFORMATION:

When amended on April 11, 2013 at the Annual Members Meeting by the majority of voters present, the Covenant had to be reregistered at the County Clerk’s office.  When this procedure was preformed, a new deed book and page numbers were assigned to the document.

The new deed book is 10052 and pages 0920 thru 0932.

Guidelines-Rules-Ordinances

There are set rules regarding parking in the city and county. These rules have a purpose to help maintain the standards and appearance of the neighborhoods so as property values are not harmed and to avoid hazards that could occur. The following information could be helpful to avoid being an offender or reported by persons who want the rules to be adhered.  To park in the lawns also violates our Covenant regarding the maintenance of one’s yard; it cannot be maintained to standards when the lawn has tire ruts and mud where grass should be growing.
PLEASE SEE SECTION H, 1 AND 2 Kentucky Government Property Maintenance
http://www.louisvilleky.gov/ipl/PropertyMaintenance/chapter156.htm#052
§ 156.052 EXTERIOR PROPERTY AREAS.
A. Sanitation. All exterior property and premises shall be maintained in a clean, safe and sanitary condition. The occupant shall keep that part of the exterior property, which such occupant occupies, or controls in a clean and sanitary condition.
B. Grading and drainage. All premises shall be graded and maintained to prevent the erosion of soil and to prevent the accumulation of stagnant water thereon, or within any structure located thereon. Water retention areas and/or reservoirs approved by the Metropolitan Sewer District are exempted.
C. Sidewalks, driveways and yards. All sidewalks, walkways, stairs, driveways, parking spaces and similar areas shall be kept in a proper state of repair, and maintained free from hazardous conditions. On residentially used lots the use of crushed stone as a hard-durable surface is permitted on lots of less that five acres the standards as promulgated by regulation by the Code Official for installation and maintenance are continually satisfied in the required front and side yards and right-of-ways.
D. Weeds. All premises shall be maintained free from weeds or plant growth in excess of ten inches. All noxious weeds shall be prohibited. Weeds shall be defined as all grasses, annual plants and vegetation other than trees or shrubs provided, however, this term shall not include cultivated flowers and gardens. Any plant growth exceeding ten inches in height on land of more than three acres that abuts another parcel which contains a dwelling or commercial building thereon other than crops, trees, bushes, flowers or other ornamental plants, shall be at least 50 feet from the property line or 200 feet from an occupied structure, whichever is less.
E. Rodent harborage. All structures and exterior property shall be kept free from rodent harborage and infestation. Where rodents are found, they shall be promptly exterminated by approved processes, which will not be injurious to human health. After extermination, proper precautions shall be taken to eliminate rodent harborage and prevent reinfestation. Information to alleviate and prevent the infestation of insects, mosquitoes, flies, rats and other vermin may be obtained from the Louisville Metro Public Health and Wellness Department.
F. Exhaust vents. Pipes, ducts, conductors, fans or blowers shall not discharge gases, steam, vapor, hot air, grease, smoke, odors or other gaseous or particulate wastes directly upon abutting or adjacent public or private property or that of another tenant.
G. Accessory structures. All accessory structures, including detached garages, fences and walls, shall be maintained structurally sound and in good repair.
1. Gates. Gates which are required to be self-closing and self-latching in accordance with the International Building Code shall be maintained such that the gate will positively close and latch when released from a still position of six inches (152 mm) from the gatepost.
2. Swimming pools. Swimming pools shall be maintained in a clean and sanitary condition, and in good repair.
3. Fences. All fences contained on any premises shall satisfy the height and location requirements as set forth in the Land Development Code.
H. Motor vehicles. Except as provided for in other regulations, no inoperative or unlicensed motor vehicle shall be parked, kept or stored on any premises, and no vehicle shall at any time be in a state of major disassembly, disrepair, or in the process of being stripped or dismantled. Painting of vehicles is prohibited on residentially zoned or used property. A vehicle of any type is permitted to undergo major overhaul, including body work, provided that such work is performed inside a structure or similarly enclosed area designed and approved for such purposes. All motor vehicles on any premises, other than agricultural land must be parked on a hard and durable surface, such as asphalt, brick or concrete or any surface permitted pursuant to§156.052 (C). In addition, motor vehicles may only be parked on those portions of the premises, which the Land Development Code allows as permissible parking areas. For purposes of this section, motor vehicles and agricultural land are as defined in the Land Development Code
1. Additional remedy. In addition to the penalties provided in §156.999, the Code Official may issue written notice and order to the registered owner of the motor vehicle parked or stored in violation of this section or to the owner or person in possession of private property upon which the motor vehicle is illegally parked or stored, requiring that the motor vehicle be removed from the county, stored inside a fully-enclosed structure or similarly-enclosed area designed and approved for such purposes, or that the violation be otherwise removed and abated within seven days. This notice may be served on the appropriate party either personally, by first-class certified or registered mail or by affixing said notice to the motor vehicle parked or stored in violation of this section.
2. Removal by Metro Government. In the event that any person fails to comply with an order issued pursuant to this section, the Code Official may have the vehicle parked or stored in violation of this section, removed and disposed of and may impose on the person violating the order a reasonable charge to cover the direct and indirect costs, if any, for the removal and disposition of the motor vehicle or major parts thereof.

ANIMAL CONTROL
Please protect your animals and read the following Animal Ordinance FAQ
http://www.louisvilleky.gov/AnimalServices/animal_ordinances/animal_ordinance_faq.htm

Restraint Specific
Is there a leash law?
Yes.
How does it apply to puppies, dogs, cats and kittens?
If you are in your own yard with your puppy or dog the animals should either be confined in a secure enclosure or accompanied by the owner and under his/her direct control. Cats and kittens may only roam freely on the property of their owner.
If you are off premise with an altered dog (where permission has not been granted) the dog must be restrained by a leash or lead and under the control of a person who is physically able to control the dog.
Unaltered dogs are required to be kept on a leash and under the control of their owner in the same fashion as an altered dog. MAS does not recommend extendible leashes for unaltered dogs.
Dangerous & Potentially Dangerous dogs are also required to be kept on leash that is no longer than four feet and muzzled.
Can I keep my dog in my yard on a chain?
No, not as a means of restraint. A dog may not be exclusively restrained to a fixed point chain between the hours of 8 am and 6 pm or for more than an hour at a time in any eight hour period.
Can I use an invisible fence to restrain my dog?
Yes, however, if your dog is found twice in a calendar year outside of the invisible enclosure, the owner will be issued a violation notice. If the dog is found a third time outside of the invisible enclosure, this type of confinement will no longer be acceptable for this dog.
If you pick-up my animal, what will it cost to get it back?
The cost varies. In order to receive an estimate of redemption fees, you must come to the shelter, at 3705 Manslick Road, to identify your animal. At that time, you will be given the cost of redemption for your animal. We recommend you bring your pet’s most recent vaccination records from your veterinarian at the time of identification.
Any unaltered dog which is not licensed or permitted as required in the ordinance, and which is impounded for any reason after the effective date of this ordinance shall not be reclaimed by an owner unless the dog is spayed or neutered by or at the direction of MAS.
How much are the fines if my dog, cat or I am caught violating the ordinance and I receive a violation notice?
The fines increase per offense:
1st – $30
2nd – $60
3rd – $120
4th – $250
Number & Type of Animals Allowed
How many dogs can I own?
If your animals are kept inside your home there is no limit as long as you can properly care for them.
If you have dogs that reside outside in your yard and you live in a residential area on less than half an acre you cannot have more than three(3) outdoor dogs. If you live on more than a half an acre but less than two acres, you are not allowed to have more than seven outdoor dogs.
Is there breed specific language in the ordinance?
No, none.
Is it legal to own a Pit Bull?
Yes.
What other types of animals have restrictions?
All livestock weighing more that 40 pounds, except horses, stallions, colts, geldings, mares, fillies, ponies, miniature horses, mules, jacks, jennies, goats, kids and sheep must be kept in a fenced tract or lot that is at least a half an acre or more.
Horses, stallions, colts, geldings, mares, fillies, ponies, miniature horses, mules, jacks and jennies must be kept in a fenced tract or lot that is at one acre or more.
All crowing and non-crowing poultry must be kept on tracts or lots of at least half an acre or more. You can have one crowing and five non-crowing birds on less than half an acre.
General
Is there a pooper scooper law?
Yes, it is the responsibility of all pet owners to carry something at all times in order to clean-up after their pet and to dispose of it in a sanitary manner.
What can be done about barking dogs?
There are three options: If the complainant(s) wants an investigation and agrees to give a statement(s) and their name(s) we will send an officer to conduct a full investigation in to the barking complaint. If the complainant doesn’t want to “get involved’ then we will respond based on history and license. If there haven’t been any prior complaints and the dog is licensed, then we will send a letter letting the owner know there has been a complaint along with educational information regarding solutions for the barking problem. If there is a history of complaints and the animal is not licensed, we will send an officer to the address to check for shots and license and to educate the owner.
You can make a service request to address the issue of a barking dog or dogs. We will send an officer out to talk to the owner and educate about the ordinance. If this doesn’t work we can investigate the situation further and proceed based on the evidence. Our officers are now able to take a sworn written statement from the complainant who has witnessed a violation and the circumstances of the violation and it will be filed with District Court.
How long does Metro Animal Services hold strays?
We hold all strays for a minimum of five days. The first includes the day the animals arrived the shelter. We recommend that people visit the shelter every two or three days to look for your dog or cat. We cannot identify animals over the phone because descriptions vary and the margin for error is far too great. If an animal is wearing a license and/or rabies tag, every effort will be made to contact the person associated with these tags. These animals are typically held longer as well. Also animals wearing their tags receive half-off of redemption fees.
Does Metro Animal Services adopt animals?
We sure do. We have the largest selection of potentially adoptable animals in one location. Once an animal is placed up for adoption it stays there until it finds a home or placement group to care for it, unless extreme circumstances compromise the adoptability of the animal.

Glenmary East HOA Board of Directors

Glenmary East HOA contact information


President:
Lonnie Wright  – 8101 Baumler Ct.

502-231-7537  lonnie.wright@twc.com

Treasurer:
Louis Holzknecht – 11109 Herring Ct.
502-239-2002 herringcourt@gmail.com

Secretary:
Michael Baker – 11210 Sewell Dr.

502-991-2309 michaelbaker640@gmail.com

Director:
Henry Ford – 11208 Sewell Dr.
502-608-8445 Hfordjr94@gmail.com

Director:
Mike Ratchford- 8302 Old Toll Rd.
502-718-2010 mratchford_1999@yahoo.com

Welcome to the Glenmary East Homeowners Association Web Site

2023 Annual Dues Invoices have been mailed. Please pay the annual dues as soon as possible but no later than February 1, 2023. Thanks.
Glenmary East Section I & II is a small community located off Brentlinger Lane. The properties were developed in 1998 and completed in 2008. Glenmary East Section I and II consists of 61 lots. Section I is Sewell Drive (between Brentlinger Lane and Old Toll Road only), Herring Court and Old Toll Road. Section II is Baumler Place and Baumler Court. See photo below.

Glenmary East Sections I & II is a totally separate and unrelated homeowners association relative to Glenmary East Section 3 to the North and Glenmary to the South and West.

If you need information about Glenmary this is the association website http://www.glenmary-hoa.com/

If you need information about Glenmary East Section 3 please contact Association Manager Katie Wells, (502) 491-3550 ext. 1 (katie@cmaky.com) at Community Management Associates http://www.cmaky.com/

A new Board of Directors was formed on June 14, 2011. Each member has accepted his/her new responsibilities. We have assembled a Board that is very conscientious and dedicated to protecting and improving the integrity of our neighborhood. Lonnie Wright has continued with the new Board and we greatly appreciate the knowledge he will be sharing with the new members.

Some of the main purposes of this Web site are to help keep the Association better informed of meetings, improvements to the community, events, covenant issues and dues.  We strive to serve our members interests.  This Web Site has vital information for someone who is about to purchase property in our deeded community.

Glenmary East has had a very low operating budget over the past years. Some years, no dues at all were even assessed to the home owners. It is a small community, so we do not have a lot of “frill and fluff” expenses. We are in the process of placing irrigation and improved landscaping for our entrance into the subdivision. The lighting for the subdivision is approximately $245.00 per month. New traffic signs and revised Street signs were recently installed to conform to the community appearance. Meetings are planned to see what other needs the homeowners would like to improve their community.

Please talk to your neighbors to see if anyone would be interested to volunteer for election to the directors. The committee would like to have one representative per street in the subdivision, those that live on the street know the problems and needs better than anyone else. Nominees would be submitted at the General Meeting and a vote to pass and accept to the board would proceed.

Dues letters are mailed through the US Postal Service in January of each year.  The due date for payment is on or before February 1st of the current year per the covenants.  If payment is not received by March 1st of the current year penalties for late payment begin.  The late fees are $15 per month until payment and late fees are paid in full. The monthly $15 late fee will continue until full payment is remitted.  Any additional dues and/or fines will be added.  Along with these costs are the legal fees for the Attorney and the court costs for filing a lien.

Starting in 2016, the dues are $175 per year for the 61 homes in our Community.  Please see the Covenant for any rules that you may need clarified, or if you have any questions, contact one of your board members.

Regarding correspondence –
When sending information or bills to the homeowners, We use the PVA Louisville, KY website for proper name of owners per address. If you have recently purchased property and are not receiving information from the Homeowner Association, it is possible that the PVA may not have you listed as the new owner.  If your name has changed, or you are not the owner, please contact the Secretary or one of the board members to have this corrected.

This Web site will allow everyone access to the covenants of our Homeowners Association. Please look at the Deed Restrictions and all other rules. Everyone please review and know the restrictions; it is your responsibility and it will keep our neighborhood’s value at its best.

Safety is the responsibility of us all.

Crimes occurring in our neighborhood; car break-ins, cable wires cut that control alarms, garages broken into and other unlawful activity will be reported on the “Bulletin Board” Section of the Web Site for your information.  Our neighbors need to protect themselves by not leaving valuables in sight in their vehicles and to lock the vehicles at all times. An open garage door at night is an open invitation to trouble, and it is easy for one to forget to do that last check before going to bed; so help your neighbor. If you see the door up at an odd hour or late at night, give them a call. Better safe than sorry.

Reminder, residents should not allow their pets to roam and become a nuisance to their neighbors. Dogs should be on leashes and owners should clean up after them.

Glenmary East section I & II is in Division 7 and we are beat 2. To contact this division to report a crime or suspicious activity call: 574-5673 and use option 3.

Meeting June 14, 2011

Glenmary East Home Owners Association

Glenmary East Board of Directors

June 14, 2011 Glenmary East  HOA Meeting

Some small discussions to get to know each other a bit, then on to business of electing officers.  The motions were made and passed.  The new officers are: President – Jason Scott; Vice-President – Lonnie Wright; Treasurer –  Karen Bickel and Secretary – Sharon McDermott.  The Members of the Board are: Jim Overturf, Henry Ford and Ken Bickel.

Speed Humps:  Humps for Old Toll Rd. and Sewell Dr. in Glenmary East are under study.  A partition has been started, Lonnie had it appear in his mail box, but it is not be handled correctly.  Unknown of current location.  We need to find it and follow-up to get the signatures needed for the neighbors of the involved streets.  When the proper percentage of signatures are obtained, action can be taken to present for cost assistance.  Glenmary cost of their humps were discussed.

Entry “beautification” –  a couple of bids have been submitted to Loni.  Jason Scott has the more reasonable bid.  Another option discussed was team work by some of the neighbors to do the work on the landscape.  No final decision has been made at this time.

Trees  – Some neighbors still need to meet the condition of the Glenmary East Homeowners Association covenants regarding section 11 – Tree Requirements.  This states lot owner shall have 2 trees in their front yard.

Yard Maintenance – Basically most neighbors are in alliance with the care of their property.  One home on Herring Ct. is abandoned and may need to check with law enforcement due to city ordinances that are in violation for action.

Junk Vehicles – only one or two problem neighbors – this is a county violation, vehicles must be tagged.   Metro may be contacted due to violations of laws.

Letter to neighbors – small discussion to write a letter to the neighbors to introduce the new board and explain a little of how the dues are used.

Check account changes are to be made due to new officers on the Glenmary East HOA board.