Author: Admin

Meeting open at 7:13PM

Treasury Report: Louis

Future projects discussion:
Replace the trees behind the berm at entryway.

Decorate entryway for Christmas
Quarterly yard contest and best Christmas decorations- Mike R

New landscaping company- decision is to wait one more year

Action items regarding previous meetings:

Attorney conversation still open
Producing our own lien document?

Speed humps option tables- We do not qualify- closed

Solar panel: Must be requested and approved by HOA board/more discussions to follow

Metal Roofs: Must be requested and approved by the HOA board/changes may be made to covenants for this particular item

Send out covenants letter to homeowners to request a vote for action on Solar Panels and other items once covenants are updated

Mike R recommend a quarterly or monthly yard contest. Discussed and approved. Implemented by Mike R.

Future projects: replace the trees behind the entryway

Return HOA fees to $175 next year

Annual HOA public meeting April 25th @ 7:00 at Lonnie’s residence

Meeting closed @ 8:26PM

Glenmary East HOA Board Meeting – January 11, 2022

In person attendance:

Lonnie Wright, Louis Holzknecht, Mike Ratchford. Guest Don Wilson

Via Phone: Henry Ford

Meeting commenced 7:10pm –

• Treasurer’s report – LH

• Current cash status $12,610
• 2022 budget 11,125 (estimated)
• Balance Dec 31,2022 $ 1,485 (slim but manageable)
• Board voted (4-0) to suspend 2022 annual assessments
• LW to write notification, Louis to mail to all homeowners
• Action items from previous Board Meetings
  • Attorney – Don Wilson to contact possible attorney of interest (cpt 1/14/2022); follow-up required by LW with attorney
    • Covenants verification method
    • Filing liens for non-payment; lien removal after payment in full
  • General Liability (GL) Insurance
    • $1mm blanket policy quoted at $967 by Insuramax
    • LW to pursue additional quotes
    • Board voted (4-0) to procure GL policy
  • HOA Checking account – By-Laws revision (LH to rewrite)
    • Chase Bank meeting for signature change (cpt 1/13/2022)
• Entry
  • Cap Sealing (LW has chemical and will apply early spring)
  • Holiday decorations 2022 & beyond – need plan
    • Board approved procuring wreaths and garlands for 2022 Holidays and doing the decorations themselves
  • Continue with Landscape Contractor (Real Care Property)
    • Board voted (4-0) to continue with Real Care Property with amended planting of seasonal flowers – Begonias in Spring / Pansies in the Fall
  • Irrigation Contractor (Chism) advises system getting old and may need valve replacements – offering 10% off preventive replacement (all)
    • Board voted (4-0) to replace valves as needed only
    •  
• Housekeeping
  • Website Update / options  (LH to review and present options next mtg or via email vote)
  • Original wall behind Baumler Place falling down
    • Owner’s responsibility in Covenants
    • Should HOA assume maintenance? No change to covenants

• Goals for future
  • Tree lined entry road (Sewell Rd) – not discussed
  • Community get together / picnic – not this year due to budget reduction
  • Speed Humps
    • MR believes County erred in initial study (improper timing)
    • Can request study again after 1 year (MR to follow)
• Annual HOA Meeting
  • Timing and Place
    • TBD in April due to Covid issues; possible annual report
• Bulletin Board – Crime updates (LH posts local issues on website)
• New Business / Other items needing review
  • Senior Care information – add to website?? NO, unanimous vote (4-0)
  • Mailboxes needing maintenance / painting
    • Send notice with annual assessments letter encouraging folks to upgrade to standards (LW to include in dues letter)

Meeting adjourned 8:50pm

Approved Lonnie Wright, Henry Ford, Mike Ratchford, Michael Baker, Louis Holzknecht