Glenmary East HOA Board Meeting – January 11, 2022
In person attendance:
Lonnie Wright, Louis Holzknecht, Mike Ratchford. Guest Don Wilson
Via Phone: Henry Ford
Meeting commenced 7:10pm –
- Treasurer’s report – LH
- Current cash status $12,610
- 2022 budget 11,125 (estimated)
- Balance Dec 31,2022 $ 1,485 (slim but manageable)
- Board voted (4-0) to suspend 2022 annual assessments
- LW to write notification, Louis to mail to all homeowners
- Action items from previous Board Meetings
- Attorney – Don Wilson to contact possible attorney of interest (cpt 1/14/2022); follow-up required by LW with attorney
- Covenants verification method
- Filing liens for non-payment; lien removal after payment in full
- General Liability (GL) Insurance
- $1mm blanket policy quoted at $967 by Insuramax
- LW to pursue additional quotes
- Board voted (4-0) to procure GL policy
- HOA Checking account – By-Laws revision (LH to rewrite)
- Chase Bank meeting for signature change (cpt 1/13/2022)
- Attorney – Don Wilson to contact possible attorney of interest (cpt 1/14/2022); follow-up required by LW with attorney
- Entry
- Cap Sealing (LW has chemical and will apply early spring)
- Holiday decorations 2022 & beyond – need plan
- Board approved procuring wreaths and garlands for 2022 Holidays and doing the decorations themselves
- Continue with Landscape Contractor (Real Care Property)
- Board voted (4-0) to continue with Real Care Property with amended planting of seasonal flowers – Begonias in Spring / Pansies in the Fall
- Irrigation Contractor (Chism) advises system getting old and may need valve replacements – offering 10% off preventive replacement (all)
- Board voted (4-0) to replace valves as needed only
- Housekeeping
- Website Update / options (LH to review and present options next mtg or via email vote)
- Original wall behind Baumler Place falling down
- Owner’s responsibility in Covenants
- Should HOA assume maintenance? No change to covenants
- Goals for future
- Tree lined entry road (Sewell Rd) – not discussed
- Community get together / picnic – not this year due to budget reduction
- Speed Humps
- MR believes County erred in initial study (improper timing)
- Can request study again after 1 year (MR to follow)
- Annual HOA Meeting
- Timing and Place
- TBD in April due to Covid issues; possible annual report
- Timing and Place
- Bulletin Board – Crime updates (LH posts local issues on website)
- New Business / Other items needing review
- Senior Care information – add to website?? NO, unanimous vote (4-0)
- Mailboxes needing maintenance / painting
- Send notice with annual assessments letter encouraging folks to upgrade to standards (LW to include in dues letter)
Meeting adjourned 8:50pm
Approved Lonnie Wright, Henry Ford, Mike Ratchford, Michael Baker, Louis Holzknecht
