Glenmary East HOA Annual Members Meeting Minutes – 04/17/2018

Place: 11312 Baumler Pl. Lou. KY 40291

Called to Order 7:07 PM. by Jim Overturf, President

Attendees: Jim Overturf, Henry Ford, Lonnie Wright, Louis Holzknecht, Sharon McDermott and 7 homeowners in good standing. We received 3 proxies from members in good standing which totaled 15 households to reach the needed number for a quorum.

Type of Meeting: Annual Meeting

Facilitator: Jim Overturf

Note taker: Sharon McDermott

Notice of meeting and proxies with instructions were delivered by USPS according to Covenant.

Officer Reports:

Secretary: Sign in sheet and proxies were verified by Secretary, Sharon McDermott. All are members in good standing and meet the percent for a quorum. The minutes of the 2017 Annual meeting were read to the members.

Treasurer: Mr. Holzknecht discussed the budget and gave a copy to all attendees. He explained all the expenses and plans for the upgrade to the entrance wall. The check register is posted on our Web site at all times for the members to view. A lot of money has been saved by the Board doing the maintenance at the entrance.

Mr. Overturf, President, addressed the membership for questions or suggestions. One of the members remarked about how many trees in the neighborhood have recently been cut down by the homeowner. Mr. Overturf and Mr. Wright talked about the Covenant rules which states the issue of trees in the front of the home. There were explanations in regard to types of trees and the beautification and importance for the environment these trees provide.

Mr. Overturf inquired if anyone had any problems from the AT&T work completed for the fiber optic lines run through the neighborhood. Some did but called and the company added more seed. Mr. Overturf did rate most of the yards in good condition, but a few neighbors’ yards are mostly weeds.

Mr. Litsey of Herring Ct mentioned a possible peeper or perhaps someone trying to see what is inside and that it was reported, Tony Fawbush had a vehicle in his drive that had been broken into and when he called the Police, they no longer make runs on such matters unless a gun was taken. The Police just do the report by phone. Mr. Litsey wanted suggestions for what measures he could do to keep people from driving up into his yard when they try to turn around at the end of Herring Ct.

Concrete cones were suggested. Mr. Litsey also had some concerns regarding snow and ice removal. Herring Ct., like Baumler Pl. and Baumler Ct, do not have much traffic so it takes longer to wear the road conditions down to the pavement. Ice is a problem it is very hard to treat due to the short period of time to apply the chemicals. The treatments used are so susceptible to rain and temperature. Mr. Wright explained with our subdivision being totally flat, the 5-inch snow is a logical marker for plowing. Mr. Flood of Baumler Pl. has knowledge of these chemicals and how the weather can affect their action on the surface and the environment. The Board made note of the concerns and will check with our snow removal person for more suggestions.

Mr. Overturf tried to get some input for their opinions of the tree requirements from the members who attended but no one had any comments.

Mr. Overturf called the meeting to adjournment at 7:50 PM.

Minutes submitted by Sharon McDermott, Secretary, Glenmary East Sect. 1&2 HOA,

April 24, 2018

Approved: Henry Ford, Louis Holzknecht, Jim Overturf, Sharon McDermott

Glenmary East HOA Board of Directors Meeting Minutes – 03/19/2018

Place: 11312 Baumler Pl. Lou. KY 40291

Called to Order 7:05 PM. by Jim Overturf, President

Attendees: Jim Overturf, Henry Ford, Lonnie Wright, Louis Holzknecht, Sharon McDermott

Type of Meeting: Overview prior to Annual Meeting

Facilitator: Jim Overturf

Note taker: Sharon McDermott

Treasurer Report: Review of the budget; expenses, projected revenue, entrance wall replacement fund and dues status.

Secretary Report: Information shared of two companies wanting to sell services to the HOA. The services were not applicable to our community so information was so noted and filed.

New Business: Discussion regarding the fiber optic cable brought through the neighborhood and the questions asked by the neighbors. The neighbors have to call for themselves for their individual needs.

Concern of neighbors who recently cut down healthy trees and the requirements for replacement.

The Board decided to not hire a landscape service for this year and to tend to the area themselves to try to save some monies for another year.

Discussion of topics of interest for the Annual Meeting.

Date and Time and Place set for Annual Meeting: Date: April 17, 2018 (Tuesday)

Time: 7 PM. Place: 11312 Baumler Pl, Lou. KY 40291

Notices to be mailed via USPS prior to meeting according to Covenants to all members.

Old Business: Fences that still need to be stained according to Covenants. Lonnie Wright and Jim Overturf are to work on the rewording of the Covenant for what is landscape and yard trees. When this is completed it must be voted by the members at the Annual Meeting.

Meeting Adjourned at 8:00 PM.

Minutes submitted by Sharon McDermott, Secretary of Glenmary East 1&2

Approved: Lonnie Wright, Henry Ford, Louis Holzknecht, Sharon McDermott

Glenmary East HOA Board of Directors Meeting Minutes

09/18/2017 | 07:00pm | 11312 Baumler Pl Lou. KY 40291

Meeting called by Jim Overturf Type of meeting Covenant Revision Facilitator Jim Overturf Note taker Sharon McDermott

Attendees Jim Overturf, Lonnie Wright, Louis Holzknecht, Sharon McDermott, Henry Ford

Old Business

Several issues were discussed regarding Covenant rules. Matters of fences needing to be stained per the covenant and landscape that was removed but not replaced. It is a requirement in the Covenant that all of the homes have landscaping. The Board wants to be sure that the Covenant is followed, and in order to do so a copy of it may need to be given to members.

The revised Covenant with better clarification regarding fencing was signed by all Board Members and notarized by Mr. Ford.

NEW BUSINESS

The neighborhood is having parking issues with their company. They are parking too close to Brentlinger and not allowing incoming traffic enough space to get off of Brentlinger safely due to vehicles parked too close to the corner. Incoming traffic cannot make the turn when traffic is outgoing from Sewell and it leaves the incoming vehicle sticking out into Brentlinger Ln. This is a safety problem with the traffic flow on Brentlinger and Sewell. Most of the homes have a driveway that can support the additional visitors or they need to advise their company to park away from the corners and park on one side of the street only. The board will send a letter as a reminder and the section of the Covenant that they are aware exists for the homeowners.

This concludes the meeting and it was called into adjournment at 7:45pm.

Minutes submitted by Sharon McDermott, Secretary of Glenmary East 1&2.

Approved: Jim Overturf, Henry Ford, Lonnie Wright, Louis Holzknecht

Board of Directors Meeting 05-23-2017

Attendance: Lonnie Wright, Jim Overturf, Louis Holzknecht and Sharon McDermott

Called to order: 7:05 p.m.

Minutes from last meeting accepted per President, seconded and passed.

Chairperson’s report:

Delivery of “Little Green Men” to two homes on Sewell Dr. (Scott and Barker families) on Saturday May 20, 2017 for the purpose of trying to slow the traffic since the speed humps are not eligible for that road. The families seemed appreciative of the support from the HOA.

Treasurer report:

Mr. Holzknecht passed out copies of the financial statement. Updated the Board on the outstanding dues, which is no change. Mr. Holzknecht did obtain an address that he had been in search of for one of the debtors where the notices were coming back “unable to deliver”. The utilities and irrigation costs are still running approximately the same as last year.

Old Business report:

Entrance spruce up chores discussed. The men said they would just call and see who was available to do any work. (On Sunday, May 28, 2017 Mr. Wright and Mr. Overturf did more weeding and trimming of the shrubs and put mulch out to get things moving for the spring. Mrs. McDermott did a little trim of the rose bushes for the dead-heads and shape up.) White Begonias have been decided to be the flowers to be added.

New Business:

A Covenant rewording of Article 12-B regarding fences for properties was proposed and passed at the General Meeting. At this meeting the wording for this article update was adopted.

The election of the Officers was determined: the positions will remain the same. Motion accepted and passed by all.

Meeting adjourned at 8:00pm

Minutes submitted by; Sharon McDermott, Secretary Glenmary East Sections 1&2

Approved: Henry Ford, Louis Holzknecht