Author: Admin

Board of Directors Meeting 03-20-2017

Attendance: Lonnie Wright, Jim Overturf, Henry Ford and Sharon McDermott

Called to order: 7:10 p.m.

Minutes from last meeting accepted per President, seconded and passed.

Officer Reports: Treasurer Louis Holzknecht unable to attend due to illness, but he did email the financial report and outstanding dues and balances. Information approved.

Old Business: General meeting topics were discussed. Needed is the election of officers, all positions will be due for election because the 2016 General Meeting did not have a quorum. 11312 Baumler Pl, Mr. Overturf’s residence, was suggested as the location since we usually have so few that attend rather than paying rental fees of a meeting room from our funds. Mr. Ford 2^nd the motion, and all approved. A date of April 25, 2017 was selected. It is the last Tuesday in April. That date was chosen to avoid Spring breaks and vacations and Church nights. Ms. McDermott , secretary, will prepare the notice for mailing 2 weeks prior to meeting.

New Business: Infraction letters were sent to several neighbors, they were reviewed and discussed for further action. Entrance: 1. The electric has failed, Mr. Wright to check to determine the problem and action needed. 2. Mr. Wright has pulled some weeds, but it is get time to mulch and weed control, the gentlemen will contact each to decide when. Black mulch was agreed for the appearance. Ms. McDermott and Mr. Overturf has met with one Border Curbing Co. for estimates of landscape border for each entrance side, Ms. McDermott has 3 more appointments for this week. Will present for approval. General Meeting, if we have a quorum, a question will be presented regarding trees and changing the fence material to be used on future fences. People are not complying with the covenant rules for staining the wooded fences, change to metal or iron fences. HOA insurance: Lonnie to check on need and cost.

Meeting adjourned at 8:15pm

Minutes submitter by Sharon McDermott, Secretary

Approved by: Lonnie Wright, Jim Overturf, Henry Ford

Board of Directors Meeting 12-19-2016

Attendance: Lonnie Wright, Louis Holzknecht, Jim Overturf, Henry Ford and Sharon McDermott

Called to order: 7:10 pm.

Minutes from last meeting accepted per President, seconded and passed.

Officer Reports:

Treasurer: Louis Holzknecht: The membership saved approximately $4000 by the Board Members doing the work and maintenance at the entrance versus it being contracted to a landscape company. Dues per the membership: we still have 3 households that have not paid their dues; with fines and fees added to the delinquent persons there is one who owes $2193, and two that owe $310. These funds are part of our operational costs and those that do not pay their fair share put the burden on the rest of the members. A copy of the financial statement was given to each member of the board and the membership can always find the information on the web site.

Old Business:

Curbing at the entrance. Several companies have had messages to return calls, but none have done so, possible due to the off season. Sharon will try to make contact and get current estimates for the work to proceed at the entrance. Cardinal Curbing has given one estimate, but we have a few changes since the original measurements.

Complaints regarding neighbors barking dogs. There are two homes that the board members are hearing complaints due to their unattended dogs in their yards which constantly bark and are annoying. Jim and Sharon are to compose a letter to these offenders suggesting they use some consideration for their neighbors.

Trees: there are some homes that do not have the Covenant requirements of trees for their yards. Board has discussed several methods of approach to correct this condition. It is still under advisement and will continue at a later meeting.

Parking on the street: There are still some offenders and the Board discussed the appearance of one home in particular that has several neighbors upset by the general appearance that it presents in the neighborhood, such as; broken blinds at window, sheets rather than drapery ware at windows, pitiful lawn care.

New Business:

The Board discussed the legal conditions to have a separate fund for “rainy day” monies or a saving account started for the upgrade of the entrance wall. Louis is to check with the bank, if they do not know the legal rights of our account for this or these additional services, we think that they will aid us in the information.

Entrance Maintenance: Jim presented the motion for the Board members to continue, at least for one more year, to perform the maintenance and upkeep at the entrance. Seconded by Lonnie and passed by all. The electric has malfunctioned at the entrance again. Lonnie and Jim to check on it and try to repair or hire what is necessary.

Speed concerns of neighbors: Some of the neighbors are upset due to the speed of the traffic cutting through our subdivision due to children at play. Our roads do not meet the qualifications for the speed humps, but a suggestion was presented by Sharon to place the plastic slow/children at play Step2 KidAlert figures at the drive of homes on Sewell. Sharon is to obtain costs of these alerts. If affordable it could help with some of the neighbors’ issues.

Meeting adjourned: 8:15 pm.

Minutes submitted: Sharon McDermott, Secretary, Glenmary East Sections 1&2

Minutes accepted: Louis Holzknecht, Lonnie Wright, Henry Ford Jim Overturf

Meeting: May 15, 2016

Present: Mr. Overturf, Mr. Wright, Mr. Holzknecht, Ms. McDermott and Mr. Ford.

Meeting called to order: 8:15PM

Board of Directors Meeting after the Annual General Meeting to complete annual duties. Since a quorum was not obtained at the members Meeting, the Board voted to fill the expiring position of Louis Holzknecht from within the Board. Mr. Overturf nominated Mr. Holzknecht to remain on the Board, seconded by S McDermott and approved by all. Mr. Holzknecht accepted. Mr. Wright made a motion that all current officers remain as standing and seconded by Mr. Ford. The motion was approved by all. In regard to the 2 positions vacated by the resignation of 2 former board members, Mr. Overturf suggested we keep the BOD at 5 as allowed by the Bylaws. The BOD approved.

Mr. Holzknecht, the Treasurer, reported we still have 3 members with unpaid dues, one with a balance in excess of $1700. That member does have a lien against his home. A copy of the financial standing was presented to the Board. (It is also available on the web site.)

The entrance was discussed as to the amount of monies saved for the cost of mulch, start up maintenance and spring plantings. The labor was performed by Mr. Overturf, Mr. Wright, Mr. Holzknecht and Mr. Ford. The buying and work by the Board members was to establish the true cost for the materials for comparison on future estimates for entrance landscape and maintenance. A plan to do decorative curbing around the landscape area was addressed and the Board is interested, some estimates will be obtained by S. McDermott and/or J. Overturf. If accepted, the board will meet with the 2 neighbors whose yards are involved in the entrance area.

Flags will be placed for Election Day by Mr. Overturf.

Minutes respectfully submitted: Sharon McDermott, Secretary Glenmary East Sections 1&2 HOA

Approved: Henry Ford, Jim Overturf, Lonnie Wright, Louis Holzknecht

Present: Jim Overturf, Lonnie Wright, Louis Holzknecht, Sharon McDermott, Henry Ford, Ken Bickel and Karen Bickel.

Meeting notice and proxies were mailed to all members on April 1, 2016 via USPS.

The meeting was held at the Fern Creek Community Center 6104 Bardstown Rd.

One proxy was received, but it had no person designated as their vote power, so it only counted toward the attendance. We had to have 25% of the members in good standing to obtain a quorum, which would have been 13 households/proxies. We only had 10 members/proxies, so therefore the meeting was just an informal discussion with the few that did attend.

Owen Parry said the “No Outlet” sign at Herring Ct and Old Toll Rd has helped reduce the turnaround traffic on the street. Pete Flood discussed the Brightside projects in process to help clean up the area. People can also call 311 to report littering. Try to have the car tags, date, time and location of the incident. There are fines and ordinance codes that will be enforced.

The Treasurer, Mr. Holzknecht, presented the 2016 budget and there was some questions from a couple of the Board members as to why some of the Board members were doing the work on the entrance themselves instead of hiring it out like it had be allowed in the budget. Mr. Overturf and Mr. Wright explained that we were trying to get the actual cost of the merchandise without the markup for labor to get a better idea of how much this should really cost per year. It was also explained that our budget runs so close to zero at the end of each year that there are no monies to start a saving plan for unexpected emergencies or for the entrance wall replacement.

It was reported that one neighbor still wants Speed Humps; the problem is the streets have been measured and they do not meet the requirements.

As for Board members; one position term was to expire, but since there was no quorum reached we could not hold an election or vote. There were two (2) board members who resigned.

The group adjourned at 7:50pm.

This recap was submitted solely for any interested members to be able to see what were the topics of interest with the neighbors that were present.

Respectfully submitted: Sharon McDermott, Secretary Glenmary East Sections 1&2 HOA

Approved: Lonnie Wright, Henry Ford, Jim Overturf, Louis F. Holzknecht

Present: Jim Overturf, Lonnie Wright, Louis Holzknecht, Sharon McDermott, Henry Ford, Ken Bickel and Karen Bickel.

Meeting notice and proxies were mailed to all members on April 1, 2016 via USPS.

The meeting was held at the Fern Creek Community Center 6104 Bardstown Rd.

One proxy was received, but it had no person designated as their vote power, so it only counted toward the attendance. We had to have 25% of the members in good standing to obtain a quorum, which would have been 13 households/proxies. We only had 10 members/proxies, so therefore the meeting was just an informal discussion with the few that did attend.

Owen Parry said the “No Outlet” sign at Herring Ct and Old Toll Rd has helped reduce the turnaround traffic on the street. Pete Flood discussed the Brightside projects in process to help clean up the area. People can also call 311 to report littering. Try to have the car tags, date, time and location of the incident. There are fines and ordinance codes that will be enforced.

The Treasurer, Mr. Holzknecht, presented the 2016 budget and there was some questions from a couple of the Board members as to why some of the Board members were doing the work on the entrance themselves instead of hiring it out like it had be allowed in the budget. Mr. Overturf and Mr. Wright explained that we were trying to get the actual cost of the merchandise without the markup for labor to get a better idea of how much this should really cost per year. It was also explained that our budget runs so close to zero at the end of each year that there are no monies to start a saving plan for unexpected emergencies or for the entrance wall replacement.

It was reported that one neighbor still wants Speed Humps; the problem is the streets have been measured and they do not meet the requirements.

As for Board members; one position term was to expire, but since there was no quorum reached we could not hold an election or vote. There were two (2) board members who resigned.

The group adjourned at 7:50pm.

This recap was submitted solely for any interested members to be able to see what were the topics of interest with the neighbors that were present.

Respectfully submitted: Sharon McDermott, Secretary Glenmary East Sections 1&2 HOA

Approved: Lonnie Wright, Henry Ford, Jim Overturf, Louis F. Holzknecht