Author: Admin

Glenmary East HOA Board of Directors Meeting Minutes – 01/15/2019

Place: 8101 Baumler Ct. Lou. KY 40291

Called to Order 7:00 PM. by Jim Overturf, President

Attendees: Jim Overturf, Henry Ford, Lonnie Wright, Louis Holzknecht, Sharon McDermott

Type of Meeting: Board Meeting

Facilitator: Jim Overturf

Note taker: Sharon McDermott

 

Treasurer Report: Review of the budget; expenses, projected revenue, entrance wall replacement fund and dues status. Spreadsheet for the financial statement and budget were presented and accepted. Discussion of how a Closing company failed to enforce the proper amount due to the HOA during a closing and it had been through several hands and difficult to resolve. Will be working with a lawyer for guidance. Along that information our Attorney is falling down on her duties so the board members are reaching out to find a new lawyer. The board has 3 members trying to find a new Attorney and will decide on one by phone or email meeting. Most of the work would just be placing/removing liens or advice for odd matters. Mr. Holzknecht will be mailing out the annual dues notices with certified mailing to those with delinquent dues and late fees.

New Business: Mr. Holzknecht and Mr. Wright will obtain estimates for a professional service to remove a dead tree in the entrance landscape. A proposal to send letters of appreciation to the neighbors who have improved the appearance of their home by landscape or other improvements to their property was suggested by Mr. Ford and seconded and accepted.

The Home Owners Association Annual Meeting has been scheduled for Tuesday, April 23, 2019. Tentatively the location will be 11312 Baumler Pl. Notice of the meeting will be mailed two weeks prior to the meeting with proxy information included.

We have several neighbors that are brazenly disregarding some of the rules of the Covenant which will be addressed this early Spring. The irrigation, electric and possible addition of lighting at the entrance will be checked for working order and additional accents in early Spring. Snow removal will remain at 5-inches for plowing due to the streets being flat as has been the former action of the HOA.

The Board has agreed to publish reliable contractors used and recommend on the Web site. Meeting was adjourned at 8:40 PM.

Minutes submitted for approval by Sharon McDermott, Secretary of Glenmary East Sections 1&2 on Jan.27, 2019

Approved: Jim Overturf, Henry Ford, Lonnie Wright, Louis Holzknecht, Sharon McDermott

Glenmary East HOA Board of Directors Meeting Minutes – 08/07/2018

Place: 11312 Baumler Pl. Lou. KY 40291

Called to Order 7:05 P.M. by Jim Overturf, President

Attendees: Jim Overturf, Henry Ford, Lonnie Wright, Louis Holzknecht, Sharon McDermott

Type of Meeting: Board Meeting

Facilitator: Jim Overturf

Note taker: Sharon McDermott

A motion by Jim Overturf for all members to remain in present positions. Second by Lonnie Wright; all in favor. Passed

Treasurer Report: Review of the budget; expenses, projected revenue, entrance wall replacement fund and dues status. Mr. Holzknecht also explained that the billing mix-up with Chism Irrigation has been corrected.

Old Business: Two fences have been okayed and placed using the new approved material.

New Business: Dead tree at the entrance (10201 Sewell Dr.) Mr. Wright said he would talk with the property owner for action to be taken. Discussion of all of the bad lawns in the community, Jim and Lonnie are going to do a “lawn walk” at the end of the month. Also, the home at the corner of Old Toll and Baumler Pl has not replaced the healthy tree they cut down nor have they replaced the landscape that they have pulled out. Mr. Overturf has already spoken to the home owner regarding this matter and they have taken no action to correct this Covenant infraction. The HOA will send them written information and a copy of the Covenant to prompt compliance with the rules.

Metal Roofs were brought up and the discussion needs to be carried forward to the Annual Meeting for a vote.

Again, some of the neighbors are wanting speed humps, which we have already been denied; so, the Board voted to have a 25 MPH speed sign made by Duggins Co. and placed at the easement of 11206 Sewell Dr. A sign from Colonel Hancock into our subdivision is under consideration to identify us as Glenmary East 1&2.

Mr. Holzknecht informed the Board that the GoDaddy web is advising of possible web threats and we may need to upgrade our service. Also, he is going to place a form on line for Home Improvement requests.

Mr. Overturf and Mr. Wright are going to check on the placement of trees along the easements on Sewell Dr.

Meeting adjourned at 8:10pm

Minutes submitted for approval by Sharon McDermott, Secretary of Glenmary East Sections 1&2 on Aug. 28, 2018

Approved: Jim Overturf, Henry Ford, Sharon McDermott, Louis Holzknecht, Lonnie Wright

Glenmary East HOA Annual Members Meeting Minutes – 04/17/2018

Place: 11312 Baumler Pl. Lou. KY 40291

Called to Order 7:07 PM. by Jim Overturf, President

Attendees: Jim Overturf, Henry Ford, Lonnie Wright, Louis Holzknecht, Sharon McDermott and 7 homeowners in good standing. We received 3 proxies from members in good standing which totaled 15 households to reach the needed number for a quorum.

Type of Meeting: Annual Meeting

Facilitator: Jim Overturf

Note taker: Sharon McDermott

Notice of meeting and proxies with instructions were delivered by USPS according to Covenant.

Officer Reports:

Secretary: Sign in sheet and proxies were verified by Secretary, Sharon McDermott. All are members in good standing and meet the percent for a quorum. The minutes of the 2017 Annual meeting were read to the members.

Treasurer: Mr. Holzknecht discussed the budget and gave a copy to all attendees. He explained all the expenses and plans for the upgrade to the entrance wall. The check register is posted on our Web site at all times for the members to view. A lot of money has been saved by the Board doing the maintenance at the entrance.

Mr. Overturf, President, addressed the membership for questions or suggestions. One of the members remarked about how many trees in the neighborhood have recently been cut down by the homeowner. Mr. Overturf and Mr. Wright talked about the Covenant rules which states the issue of trees in the front of the home. There were explanations in regard to types of trees and the beautification and importance for the environment these trees provide.

Mr. Overturf inquired if anyone had any problems from the AT&T work completed for the fiber optic lines run through the neighborhood. Some did but called and the company added more seed. Mr. Overturf did rate most of the yards in good condition, but a few neighbors’ yards are mostly weeds.

Mr. Litsey of Herring Ct mentioned a possible peeper or perhaps someone trying to see what is inside and that it was reported, Tony Fawbush had a vehicle in his drive that had been broken into and when he called the Police, they no longer make runs on such matters unless a gun was taken. The Police just do the report by phone. Mr. Litsey wanted suggestions for what measures he could do to keep people from driving up into his yard when they try to turn around at the end of Herring Ct.

Concrete cones were suggested. Mr. Litsey also had some concerns regarding snow and ice removal. Herring Ct., like Baumler Pl. and Baumler Ct, do not have much traffic so it takes longer to wear the road conditions down to the pavement. Ice is a problem it is very hard to treat due to the short period of time to apply the chemicals. The treatments used are so susceptible to rain and temperature. Mr. Wright explained with our subdivision being totally flat, the 5-inch snow is a logical marker for plowing. Mr. Flood of Baumler Pl. has knowledge of these chemicals and how the weather can affect their action on the surface and the environment. The Board made note of the concerns and will check with our snow removal person for more suggestions.

Mr. Overturf tried to get some input for their opinions of the tree requirements from the members who attended but no one had any comments.

Mr. Overturf called the meeting to adjournment at 7:50 PM.

Minutes submitted by Sharon McDermott, Secretary, Glenmary East Sect. 1&2 HOA,

April 24, 2018

Approved: Henry Ford, Louis Holzknecht, Jim Overturf, Sharon McDermott

Glenmary East HOA Board of Directors Meeting Minutes – 03/19/2018

Place: 11312 Baumler Pl. Lou. KY 40291

Called to Order 7:05 PM. by Jim Overturf, President

Attendees: Jim Overturf, Henry Ford, Lonnie Wright, Louis Holzknecht, Sharon McDermott

Type of Meeting: Overview prior to Annual Meeting

Facilitator: Jim Overturf

Note taker: Sharon McDermott

Treasurer Report: Review of the budget; expenses, projected revenue, entrance wall replacement fund and dues status.

Secretary Report: Information shared of two companies wanting to sell services to the HOA. The services were not applicable to our community so information was so noted and filed.

New Business: Discussion regarding the fiber optic cable brought through the neighborhood and the questions asked by the neighbors. The neighbors have to call for themselves for their individual needs.

Concern of neighbors who recently cut down healthy trees and the requirements for replacement.

The Board decided to not hire a landscape service for this year and to tend to the area themselves to try to save some monies for another year.

Discussion of topics of interest for the Annual Meeting.

Date and Time and Place set for Annual Meeting: Date: April 17, 2018 (Tuesday)

Time: 7 PM. Place: 11312 Baumler Pl, Lou. KY 40291

Notices to be mailed via USPS prior to meeting according to Covenants to all members.

Old Business: Fences that still need to be stained according to Covenants. Lonnie Wright and Jim Overturf are to work on the rewording of the Covenant for what is landscape and yard trees. When this is completed it must be voted by the members at the Annual Meeting.

Meeting Adjourned at 8:00 PM.

Minutes submitted by Sharon McDermott, Secretary of Glenmary East 1&2

Approved: Lonnie Wright, Henry Ford, Louis Holzknecht, Sharon McDermott