Author: Admin

Glenmary East HOA Annual Members Meeting Minutes – 04/23/2019

Place: 11312 Baumler Pl. Lou. KY 40291

Called to Order 7:05 PM. by Jim Overturf, President

Attendees: Jim Overturf, Henry Ford, Lonnie Wright, Louis Holzknecht, Sharon McDermott and 11 homeowners in good standing. We received 6 proxies of members in good standing which totaled 17 households to reach the needed number for a quorum.

Type of Meeting: Annual Meeting

Facilitator: Jim Overturf

Note taker: Sharon McDermott

Notice of meeting and proxies with instructions were delivered by USPS according to Covenant.

Officers Reports:

Secretary: Sign in sheet and proxies were verified by Secretary, Sharon McDermott. All are members in good standing and meet the percent for a quorum. The minutes of the 2018 Annual meeting were read to the members.

Treasurer:

Mr. Holzknecht discussed the budget and gave a copy to all attendees. He explained all the expenses and plans for the upgrade to the entrance wall. The check register is posted on our Web site at all times for the members to view. A lot of money has been saved by the Board doing the maintenance at the entrance and not needing snow removal. A motion to accept the financial report was made and accepted by all present.

Mr. Overturf, President, addressed the membership for questions or suggestions. Mr. Overturf explained that all of the Board Members were up for re-election except for Mr. Holzknecht, whose term expires in 2020. He asked for anyone who might be interested in joining the Board and Mr. Michael Baker said that he would be interested. A motion was made to keep the present Board Members and to also add Mr. Baker to Board. The motion was seconded and passed by all present. Mr. Overturf discussed the general condition of the neighborhood and that the Covenant should apply equally to all. And then he addressed Mr. Wright on his report to improve the wording of the Covenant in section 11 regarding trees and placement thereof for the homeowners. Mr. Wright distributed copies of the existing section with the proposed changes to the membership. A discussion followed explaining why it is so important for the community to maintain our neighborhood with quality maintenance including trees. The members had some questions and they were answered by Mr. Wright. Ms. McDermott made a motion to accept the Covenant changes and was seconded by Ms. Debbie Baker, the members voted by a show of hands and all accepted.

Mr. Overturf discussed the suggested parking on the streets with Derby and Graduation parties approaching. He reminded the members that there is a reason. Fire Trucks come to an emergency first. The recent changes in the Covenant last year regarding the fences were discussed and the complaints of the barking dogs and what type of action that we can and cannot pursue to correct that problem was heard.

Some members had questions about the new construction of the new road for the Bates School and the shopping center. Some members had some input and Mr. Wright had some information.

Meeting was adjourned at 7:50 pm.

Meeting minutes submitted by: Sharon McDermott, Secretary 04/28/2019

Approved: Henry Ford, Jim Overturf, Lonnie Wright, Sharon McDermott, Michael Baker

Glenmary East HOA Board of Directors Meeting Minutes – 01/15/2019

Place: 8101 Baumler Ct. Lou. KY 40291

Called to Order 7:00 PM. by Jim Overturf, President

Attendees: Jim Overturf, Henry Ford, Lonnie Wright, Louis Holzknecht, Sharon McDermott

Type of Meeting: Board Meeting

Facilitator: Jim Overturf

Note taker: Sharon McDermott

 

Treasurer Report: Review of the budget; expenses, projected revenue, entrance wall replacement fund and dues status. Spreadsheet for the financial statement and budget were presented and accepted. Discussion of how a Closing company failed to enforce the proper amount due to the HOA during a closing and it had been through several hands and difficult to resolve. Will be working with a lawyer for guidance. Along that information our Attorney is falling down on her duties so the board members are reaching out to find a new lawyer. The board has 3 members trying to find a new Attorney and will decide on one by phone or email meeting. Most of the work would just be placing/removing liens or advice for odd matters. Mr. Holzknecht will be mailing out the annual dues notices with certified mailing to those with delinquent dues and late fees.

New Business: Mr. Holzknecht and Mr. Wright will obtain estimates for a professional service to remove a dead tree in the entrance landscape. A proposal to send letters of appreciation to the neighbors who have improved the appearance of their home by landscape or other improvements to their property was suggested by Mr. Ford and seconded and accepted.

The Home Owners Association Annual Meeting has been scheduled for Tuesday, April 23, 2019. Tentatively the location will be 11312 Baumler Pl. Notice of the meeting will be mailed two weeks prior to the meeting with proxy information included.

We have several neighbors that are brazenly disregarding some of the rules of the Covenant which will be addressed this early Spring. The irrigation, electric and possible addition of lighting at the entrance will be checked for working order and additional accents in early Spring. Snow removal will remain at 5-inches for plowing due to the streets being flat as has been the former action of the HOA.

The Board has agreed to publish reliable contractors used and recommend on the Web site. Meeting was adjourned at 8:40 PM.

Minutes submitted for approval by Sharon McDermott, Secretary of Glenmary East Sections 1&2 on Jan.27, 2019

Approved: Jim Overturf, Henry Ford, Lonnie Wright, Louis Holzknecht, Sharon McDermott

Glenmary East HOA Board of Directors Meeting Minutes – 08/07/2018

Place: 11312 Baumler Pl. Lou. KY 40291

Called to Order 7:05 P.M. by Jim Overturf, President

Attendees: Jim Overturf, Henry Ford, Lonnie Wright, Louis Holzknecht, Sharon McDermott

Type of Meeting: Board Meeting

Facilitator: Jim Overturf

Note taker: Sharon McDermott

A motion by Jim Overturf for all members to remain in present positions. Second by Lonnie Wright; all in favor. Passed

Treasurer Report: Review of the budget; expenses, projected revenue, entrance wall replacement fund and dues status. Mr. Holzknecht also explained that the billing mix-up with Chism Irrigation has been corrected.

Old Business: Two fences have been okayed and placed using the new approved material.

New Business: Dead tree at the entrance (10201 Sewell Dr.) Mr. Wright said he would talk with the property owner for action to be taken. Discussion of all of the bad lawns in the community, Jim and Lonnie are going to do a “lawn walk” at the end of the month. Also, the home at the corner of Old Toll and Baumler Pl has not replaced the healthy tree they cut down nor have they replaced the landscape that they have pulled out. Mr. Overturf has already spoken to the home owner regarding this matter and they have taken no action to correct this Covenant infraction. The HOA will send them written information and a copy of the Covenant to prompt compliance with the rules.

Metal Roofs were brought up and the discussion needs to be carried forward to the Annual Meeting for a vote.

Again, some of the neighbors are wanting speed humps, which we have already been denied; so, the Board voted to have a 25 MPH speed sign made by Duggins Co. and placed at the easement of 11206 Sewell Dr. A sign from Colonel Hancock into our subdivision is under consideration to identify us as Glenmary East 1&2.

Mr. Holzknecht informed the Board that the GoDaddy web is advising of possible web threats and we may need to upgrade our service. Also, he is going to place a form on line for Home Improvement requests.

Mr. Overturf and Mr. Wright are going to check on the placement of trees along the easements on Sewell Dr.

Meeting adjourned at 8:10pm

Minutes submitted for approval by Sharon McDermott, Secretary of Glenmary East Sections 1&2 on Aug. 28, 2018

Approved: Jim Overturf, Henry Ford, Sharon McDermott, Louis Holzknecht, Lonnie Wright