Author: Admin

Meeting: May 15, 2016

Present: Mr. Overturf, Mr. Wright, Mr. Holzknecht, Ms. McDermott and Mr. Ford.

Meeting called to order: 8:15PM

Board of Directors Meeting after the Annual General Meeting to complete annual duties. Since a quorum was not obtained at the members Meeting, the Board voted to fill the expiring position of Louis Holzknecht from within the Board. Mr. Overturf nominated Mr. Holzknecht to remain on the Board, seconded by S McDermott and approved by all. Mr. Holzknecht accepted. Mr. Wright made a motion that all current officers remain as standing and seconded by Mr. Ford. The motion was approved by all. In regard to the 2 positions vacated by the resignation of 2 former board members, Mr. Overturf suggested we keep the BOD at 5 as allowed by the Bylaws. The BOD approved.

Mr. Holzknecht, the Treasurer, reported we still have 3 members with unpaid dues, one with a balance in excess of $1700. That member does have a lien against his home. A copy of the financial standing was presented to the Board. (It is also available on the web site.)

The entrance was discussed as to the amount of monies saved for the cost of mulch, start up maintenance and spring plantings. The labor was performed by Mr. Overturf, Mr. Wright, Mr. Holzknecht and Mr. Ford. The buying and work by the Board members was to establish the true cost for the materials for comparison on future estimates for entrance landscape and maintenance. A plan to do decorative curbing around the landscape area was addressed and the Board is interested, some estimates will be obtained by S. McDermott and/or J. Overturf. If accepted, the board will meet with the 2 neighbors whose yards are involved in the entrance area.

Flags will be placed for Election Day by Mr. Overturf.

Minutes respectfully submitted: Sharon McDermott, Secretary Glenmary East Sections 1&2 HOA

Approved: Henry Ford, Jim Overturf, Lonnie Wright, Louis Holzknecht

Present: Jim Overturf, Lonnie Wright, Louis Holzknecht, Sharon McDermott, Henry Ford, Ken Bickel and Karen Bickel.

Meeting notice and proxies were mailed to all members on April 1, 2016 via USPS.

The meeting was held at the Fern Creek Community Center 6104 Bardstown Rd.

One proxy was received, but it had no person designated as their vote power, so it only counted toward the attendance. We had to have 25% of the members in good standing to obtain a quorum, which would have been 13 households/proxies. We only had 10 members/proxies, so therefore the meeting was just an informal discussion with the few that did attend.

Owen Parry said the “No Outlet” sign at Herring Ct and Old Toll Rd has helped reduce the turnaround traffic on the street. Pete Flood discussed the Brightside projects in process to help clean up the area. People can also call 311 to report littering. Try to have the car tags, date, time and location of the incident. There are fines and ordinance codes that will be enforced.

The Treasurer, Mr. Holzknecht, presented the 2016 budget and there was some questions from a couple of the Board members as to why some of the Board members were doing the work on the entrance themselves instead of hiring it out like it had be allowed in the budget. Mr. Overturf and Mr. Wright explained that we were trying to get the actual cost of the merchandise without the markup for labor to get a better idea of how much this should really cost per year. It was also explained that our budget runs so close to zero at the end of each year that there are no monies to start a saving plan for unexpected emergencies or for the entrance wall replacement.

It was reported that one neighbor still wants Speed Humps; the problem is the streets have been measured and they do not meet the requirements.

As for Board members; one position term was to expire, but since there was no quorum reached we could not hold an election or vote. There were two (2) board members who resigned.

The group adjourned at 7:50pm.

This recap was submitted solely for any interested members to be able to see what were the topics of interest with the neighbors that were present.

Respectfully submitted: Sharon McDermott, Secretary Glenmary East Sections 1&2 HOA

Approved: Lonnie Wright, Henry Ford, Jim Overturf, Louis F. Holzknecht

Present: Jim Overturf, Lonnie Wright, Louis Holzknecht, Sharon McDermott, Henry Ford, Ken Bickel and Karen Bickel.

Meeting notice and proxies were mailed to all members on April 1, 2016 via USPS.

The meeting was held at the Fern Creek Community Center 6104 Bardstown Rd.

One proxy was received, but it had no person designated as their vote power, so it only counted toward the attendance. We had to have 25% of the members in good standing to obtain a quorum, which would have been 13 households/proxies. We only had 10 members/proxies, so therefore the meeting was just an informal discussion with the few that did attend.

Owen Parry said the “No Outlet” sign at Herring Ct and Old Toll Rd has helped reduce the turnaround traffic on the street. Pete Flood discussed the Brightside projects in process to help clean up the area. People can also call 311 to report littering. Try to have the car tags, date, time and location of the incident. There are fines and ordinance codes that will be enforced.

The Treasurer, Mr. Holzknecht, presented the 2016 budget and there was some questions from a couple of the Board members as to why some of the Board members were doing the work on the entrance themselves instead of hiring it out like it had be allowed in the budget. Mr. Overturf and Mr. Wright explained that we were trying to get the actual cost of the merchandise without the markup for labor to get a better idea of how much this should really cost per year. It was also explained that our budget runs so close to zero at the end of each year that there are no monies to start a saving plan for unexpected emergencies or for the entrance wall replacement.

It was reported that one neighbor still wants Speed Humps; the problem is the streets have been measured and they do not meet the requirements.

As for Board members; one position term was to expire, but since there was no quorum reached we could not hold an election or vote. There were two (2) board members who resigned.

The group adjourned at 7:50pm.

This recap was submitted solely for any interested members to be able to see what were the topics of interest with the neighbors that were present.

Respectfully submitted: Sharon McDermott, Secretary Glenmary East Sections 1&2 HOA

Approved: Lonnie Wright, Henry Ford, Jim Overturf, Louis F. Holzknecht

Meeting, March 14, 2016

Attendance: Lonnie Wright, Jim Overturf, Louis Holzknecht, Henry Ford and Sharon McDermott

Call to Order: 7:20 pm.

Officers Report: Treasurer: A “contingency fund” line has been placed in the 2016 Budget as proposed and approved at the last meeting. Budget is in order to present at the General Meeting. The Treasurer presented bank statements and the current balance of the funds, which is to be posted on the Web site for members to see. 14 homeowners still owe 2016 Annual dues. Reminder letters have been sent to the affected homeowners.

President: Jim Overturf had a discussion regarding the Eden Shale Nursery quotes for the maintenance of the front entrance. With mulch the quotes ran from $4600 – $6025 for the 2016 growing season. After discussion Jim Overturf made a motion to do the mulching and maintenance ourselves with community volunteers. The motion was seconded by Henry Ford and approved. Lonnie Wright made a motion to dismiss the services of Eden Shale Nursery. The motion was seconded by Jim Overturf and passed. Jim Overturf will inform Eden Shale.

Old Business: None

New Business: After a brief discussion a new category, “Entrance Wall Replacement Fund” will be added to the proposed 2016 Budget and funded with $2000 from the entrance maintenance category. More funds may be added annually depending on remaining money after actual 2016 expenses

Meeting adjourned: 7:52 pm

Minutes submitted: Sharon McDermott, Secretary of Glenmary East Sections 1 & 2 on 3-14-16 10:00 pm

Approved: Lonnie Wright, Jim Overturf, Louis Holzknecht and Sharon McDermott