Author: Admin

Annual General Meeting Thursday April 14, 2016

Present: Jim Overturf, Lonnie Wright, Louis Holzknecht, Sharon McDermott, Henry Ford, Ken Bickel and Karen Bickel.

Meeting notice and proxies were mailed to all members on April 1, 2016 via USPS.

The meeting was held at the Fern Creek Community Center 6104 Bardstown Rd.

One proxy was received, but it had no person designated as their vote power, so it only counted toward the attendance. We had to have 25% of the members in good standing to obtain a quorum, which would have been 13 households/proxies. We only had 10 members/proxies, so therefore the meeting was just an informal discussion with the few that did attend.

Owen Parry said the “No Outlet” sign at Herring Ct and Old Toll Rd has helped reduce the turnaround traffic on the street. Pete Flood discussed the Brightside projects in process to help clean up the area. People can also call 311 to report littering. Try to have the car tags, date, time and location of the incident. There are fines and ordinance codes that will be enforced.

The Treasurer, Mr. Holzknecht, presented the 2016 budget and there was some questions from a couple of the Board members as to why some of the Board members were doing the work on the entrance themselves instead of hiring it out like it had be allowed in the budget. Mr. Overturf and Mr. Wright explained that we were trying to get the actual cost of the merchandise without the markup for labor to get a better idea of how much this should really cost per year. It was also explained that our budget runs so close to zero at the end of each year that there are no monies to start a saving plan for unexpected emergencies or for the entrance wall replacement.

It was reported that one neighbor still wants Speed Humps; the problem is the streets have been measured and they do not meet the requirements.

As for Board members; one position term was to expire, but since there was no quorum reached we could not hold an election or vote. There were two (2) board members who resigned.

The group adjourned at 7:50pm.

This recap was submitted solely for any interested members to be able to see what were the topics of interest with the neighbors that were present.

Respectfully submitted: Sharon McDermott, Secretary Glenmary East Sections 1&2 HOA

Approved: Lonnie Wright, Henry Ford, Jim Overturf, Louis F. Holzknecht

Annual Meeting

NOTICE

2016 Annual Meeting

Glenmary East Homeowners Association Sections I & II

When: Thursday, April 14, 2016 at 7:00 PM

Where: Fern Creek Community Center and Annex

6104 Bardstown Road

Fern Creek, KY 40291

At the 2016 Annual Meeting we will vote on the 2016 HOA Budget, Covenant changes, hold any discussions as needed and hold an election for the expiring term of Louis F. Holzknecht, currently serving as Treasurer.

Only one vote per lot owner is allowed per the covenant and the lot owner must be in “good standing”. This means that any dues and/or fees must be paid in full prior to the vote. Proxy forms will be available prior to the meeting if you can not make it.

Hope To See You There

Meeting Minutes

Meeting, March 14, 2016

Attendance: Lonnie Wright, Jim Overturf, Louis Holzknecht, Henry Ford and Sharon McDermott

Call to Order: 7:20 pm.

Officers Report: Treasurer: A “contingency fund” line has been placed in the 2016 Budget as proposed and approved at the last meeting. Budget is in order to present at the General Meeting. The Treasurer presented bank statements and the current balance of the funds, which is to be posted on the Web site for members to see. 14 homeowners still owe 2016 Annual dues. Reminder letters have been sent to the affected homeowners.

President: Jim Overturf had a discussion regarding the Eden Shale Nursery quotes for the maintenance of the front entrance. With mulch the quotes ran from $4600 – $6025 for the 2016 growing season. After discussion Jim Overturf made a motion to do the mulching and maintenance ourselves with community volunteers. The motion was seconded by Henry Ford and approved. Lonnie Wright made a motion to dismiss the services of Eden Shale Nursery. The motion was seconded by Jim Overturf and passed. Jim Overturf will inform Eden Shale.

Old Business: None

New Business: After a brief discussion a new category, “Entrance Wall Replacement Fund” will be added to the proposed 2016 Budget and funded with $2000 from the entrance maintenance category. More funds may be added annually depending on remaining money after actual 2016 expenses

Meeting adjourned: 7:52 pm

Minutes submitted: Sharon McDermott, Secretary of Glenmary East Sections 1 & 2 on 3-14-16 10:00 pm

Approved: Lonnie Wright, Jim Overturf, Louis Holzknecht and Sharon McDermott

LG&E/KU Phone Scam

Customers of LG&E/KU have recently been receiving suspicious phone calls from scammers claiming to be affiliated with LG&E or KU.  The caller will typically threaten account closure and ask for the customer’s account number or request a payment be made.  Remember that LG&E/KU representatives should never request you to provide sensitive information over the phone outside you requesting assistance from them.  If you have been contacted by someone claiming to be from LG&E/KU requesting your personal information, take the person’s name and then call LG&E Customer Support at 502-589-1444 to report the call.

2/2/2016 Crime Alert for Communities off Bardstown Rd south of Snyder

Be on the lookout for a possible burglar staking out houses in the area of Little Spring Farm Subdivision. The homeowner at 11104 Blade Crest Way reports that on this date around 0710 her husband left for work with their child. About 10 min later an unknown subject rang her doorbell. He stated that he was a painter that does work in the subdivision and needed $40 for gas to get back to Middletown. Subject was a white male with glasses and shaggy brown hair mid 30’s-early 40’s wearing jeans and a red plaid jacket. He was driving a small black SUV with chrome fender accents. Burglars often use a ruse or excuse to see if a homeowner will answer the door. Directed patrols are following.

Meeting Minutes

Meeting, January 11, 2016

Attendance: Lonnie Wright, Jim Overturf, Louis Holzknecht, Henry Ford and Sharon McDermott

Call to Order: 7:20 p.m.

Officers Report: Treasurer: Louis presented a proposal for the 2016 Operating Budget, Jim (President) concurred with the document. A change was presented to install a contingency fund, seconded and approved. Budget is in order to present at the General Meeting. The Treasurer presented bank statements and the current balance of the funds, which is to be posted on the Web site for members to see.

Secretary, Sharon, presented the days for the 2016 flag to be displayed at the entrance. 2-15- Presidents Day, 5-21- Armed Forces Day,5-30- Memorial Day, 6-14-Flag Day, 7-4-Independence Day, 9-5-Labor Day, 11-8-Election Day, 11-11- Veterans Day. Seconded and approved.

President: Jim had a discussion regarding problem neighbors; which seem to be the same ones over and over. The board decided to hold up on fining a member who did not comply with promises for a property project which was approved with conditions of material to be preformed and has not been completed. Lonnie volunteered to talk with the neighbor to be sure he understands the rules and to complete the project when weather permits. Discussion of a change at the irrigation system to install a sensor to better utilize the water usage. Seconded and approved.

Old Business: Sign at Herring Ct for No Outlet, this had to be delayed because committee person was absent from meeting. Will be resolved at next meeting. Jim to email Ken to make sure we have the answers from a company that had not been available for a legal answer on placement.

Meeting location for the General Meeting has been researched by Jim and the cost and location was accepted and approved. Fern Creek Community Center will be reserved at a cost of $50 for the non-profit organization meeting. The date was set for April 14th, pending availability of the hall.

New Business: A discussion regarding the rewording of the Covenant Article 12, paragraph (b); The Board voted to approve adding the following wording to the end:

The Board of Directors cannot comment on location of the fence within the owners’ property line. The Board, therefore, disclaims any liability for fence location; the Board only approves type of construction and height per paragraph 12 (b), and the condition of such fence over time.

This addition was approved by the Board and will be presented at the General Meeting for approval.

The Board discussed a method of getting a copy of the proposed budget to the members prior to the meeting per compliance with the By-laws. Also a suggestion was made to highlight the new dues amount, we have an increase of $25 this year and the validity of the increase can be seen in the cost of operation per the past years and the increases that we face from normal price increases from utilities and companies that we, as a community, have to pay.

Meeting adjourned: 8:10pm

Minutes submitted: Sharon McDermott, Secretary of Glenmary East Sections 1&2 on 1-13-16 10:45am

Approved: Jim Overturf, Ken Bickel, Karen Bickel, Louis Holzknecht, Lonnie Wright and Henry Ford.