Author: Admin

Meeting, March 14, 2016

Attendance: Lonnie Wright, Jim Overturf, Louis Holzknecht, Henry Ford and Sharon McDermott

Call to Order: 7:20 pm.

Officers Report: Treasurer: A “contingency fund” line has been placed in the 2016 Budget as proposed and approved at the last meeting. Budget is in order to present at the General Meeting. The Treasurer presented bank statements and the current balance of the funds, which is to be posted on the Web site for members to see. 14 homeowners still owe 2016 Annual dues. Reminder letters have been sent to the affected homeowners.

President: Jim Overturf had a discussion regarding the Eden Shale Nursery quotes for the maintenance of the front entrance. With mulch the quotes ran from $4600 – $6025 for the 2016 growing season. After discussion Jim Overturf made a motion to do the mulching and maintenance ourselves with community volunteers. The motion was seconded by Henry Ford and approved. Lonnie Wright made a motion to dismiss the services of Eden Shale Nursery. The motion was seconded by Jim Overturf and passed. Jim Overturf will inform Eden Shale.

Old Business: None

New Business: After a brief discussion a new category, “Entrance Wall Replacement Fund” will be added to the proposed 2016 Budget and funded with $2000 from the entrance maintenance category. More funds may be added annually depending on remaining money after actual 2016 expenses

Meeting adjourned: 7:52 pm

Minutes submitted: Sharon McDermott, Secretary of Glenmary East Sections 1 & 2 on 3-14-16 10:00 pm

Approved: Lonnie Wright, Jim Overturf, Louis Holzknecht and Sharon McDermott

Meeting, January 11, 2016

Attendance: Lonnie Wright, Jim Overturf, Louis Holzknecht, Henry Ford and Sharon McDermott

Call to Order: 7:20 p.m.

Officers Report: Treasurer: Louis presented a proposal for the 2016 Operating Budget, Jim (President) concurred with the document. A change was presented to install a contingency fund, seconded and approved. Budget is in order to present at the General Meeting. The Treasurer presented bank statements and the current balance of the funds, which is to be posted on the Web site for members to see.

Secretary, Sharon, presented the days for the 2016 flag to be displayed at the entrance. 2-15- Presidents Day, 5-21- Armed Forces Day,5-30- Memorial Day, 6-14-Flag Day, 7-4-Independence Day, 9-5-Labor Day, 11-8-Election Day, 11-11- Veterans Day. Seconded and approved.

President: Jim had a discussion regarding problem neighbors; which seem to be the same ones over and over. The board decided to hold up on fining a member who did not comply with promises for a property project which was approved with conditions of material to be preformed and has not been completed. Lonnie volunteered to talk with the neighbor to be sure he understands the rules and to complete the project when weather permits. Discussion of a change at the irrigation system to install a sensor to better utilize the water usage. Seconded and approved.

Old Business: Sign at Herring Ct for No Outlet, this had to be delayed because committee person was absent from meeting. Will be resolved at next meeting. Jim to email Ken to make sure we have the answers from a company that had not been available for a legal answer on placement.

Meeting location for the General Meeting has been researched by Jim and the cost and location was accepted and approved. Fern Creek Community Center will be reserved at a cost of $50 for the non-profit organization meeting. The date was set for April 14^th, pending availability of the hall.

New Business: A discussion regarding the rewording of the Covenant Article 12, paragraph (b); The Board voted to approve adding the following wording to the end:

The Board of Directors cannot comment on location of the fence within the owners’ property line. The Board, therefore, disclaims any liability for fence location; the Board only approves type of construction and height per paragraph 12 (b), and the condition of such fence over time.

This addition was approved by the Board and will be presented at the General Meeting for approval.

The Board discussed a method of getting a copy of the proposed budget to the members prior to the meeting per compliance with the By-laws. Also a suggestion was made to highlight the new dues amount, we have an increase of $25 this year and the validity of the increase can be seen in the cost of operation per the past years and the increases that we face from normal price increases from utilities and companies that we, as a community, have to pay.

Meeting adjourned: 8:10pm

Minutes submitted: Sharon McDermott, Secretary of Glenmary East Sections 1&2 on 1-13-16 10:45am

Approved: Jim Overturf, Ken Bickel, Karen Bickel, Louis Holzknecht, Lonnie Wright and Henry Ford.

Meeting, December 7, 2015

Attendance: Ken Bickel, Lonnie Wright, Jim Overturf, Louis Holzknecht and Sharon McDermott

Call to Order: 7:10 p.m.

Reading of minutes from previous meeting waived. Mr. Overturf called for officers reports.

Treasurer Report. Mr. Holzknecht reported that we have one unpaid member, who has been so for over 3 years, now owes over $1200 and has a lien on home. The budget balance is $1056 pending bills to be paid for the remainder of our fiscal year. The water bill seems a bit out of line, will compare to the Dec. bill to see if there is a problem with the irrigation at the entrance, water is now turned off for season. Louis is to get stamps and envelopes to Ken for news letter mailing.

President: Mr. Overturf presented cost of flags at entrance to treasurer. Will supply bill for repayment.

Old business: The placement and cost of a “NO OUTLET” sign at Herring Ct. Ken is to check with Duggins Company to see if sign can be placed on back of stop sign to save cost of another pole being set that a neighbor would have to mow around. There is already a sign on the right, but it is hard to see. Entrance maintenance not up to the expectations of the Board. Ken to call and talk to John at Eden Shale before we start taking new bids. Check and see if better work can be done and less expensive mulch be used. Bring this up at the General meeting to see what the body of members want of their entrance.

New business: The new neighbor who wanted and received permission on a very quick turnaround for the installation of a fence at 11209 Sewell Dr has not kept their promise to stain the wood fence with a dark stain. At this point, it is only stained on one side and it looks orange. Mr. Overturf is to send them a letter to remind them of the rules of the Covenant. He spoke to the man once already, but to no avail.

New business for dues: The dues need to be increased as we told the general meeting last year. The budget is just too close each year. A motion to raise the dues to $200 was voted down. A motion to raise the dues by $25 per year was seconded and accepted by all present. This increase will be headlined in the newsletter which goes out December 18^th. Ken has verified that Jason Scott is on board for snow removal as contracted last year. The Board has proposed new wording for a couple of sections of the Covenant which will be presented at the General Meeting for acceptance by the members. Lonnie suggested that we each take another look at the Covenant and see what needs revised to meet what is being enforced. Meeting for General Meeting: our regular place to hold the meetings is now closed, we need to find a place by our January meeting and set a date and time to reserve the hall for the April annual meeting of the members. Lonnie is going to check with the Fern Creek Fire house 2 near Thixton Ln. and Jim is to check with the Fern Creek Community Center. There was a short discussion to see if refrigerator magnets could help the neighbors have quick access to contact the Board members. Ken is going to check on prices with some places that he has had business in the past.

Adjourned: 9:50pm

Minutes submitted 12-15-15 by Sharon McDermott, Secretary Glenmary East Section 1&2.

Approved: Jim Overturf, Ken Bickel, Karen Bickel, Sharon McDermott, Louis Holzknecht, Henry Ford, Lonnie Wright.