Author: Admin

Called to Order 7:20 pm. by Jim Overturf, President

Attendees: Jim Overturf, Henry Ford, Lonnie Wright, Louis Holzknecht and Sharon McDermott

Type of Meeting: Board of Directors Meeting

Facilitator: Jim Overturf

Note taker: Sharon McDermott

Prior meeting minutes noted and accepted.

New Business: Mr. Overturf resigned due to relocation from Louisville. Mrs. McDermott resigned as secretary and from the Board of Directors. Mrs. McDermott will prepare a brief outline of what her duties as secretary and will pass it and all HOA retained paper work and documents onto Mr. Holzknecht. within the next two weeks, Mr. Wright will assume leadership of the Board of Directors.

Mr. Overturf reported to the Board that he had received an email from Mr. Burnette at 11200 Sewell Dr regarding the lack of weeding at the entrance. Mr. Wright said he had also spoken with Mr. Burnette regarding the planting and landscape of the backside. Mr. Wright explained all the HOA does on the backside is mulch. Mr. Burnette would be welcome to plant on the backside what he would like just as the owner at 11201 Sewell does.

Treasurer Report: Mr. Holzknecht presented our balance and the approximate costs to finish out the year. We still have two home owners with outstanding back dues and penalties. Mr. Holzknecht had some questions regarding the Covenant upgrade that was to be filed at the County Clerks Office. After discussion, the Board decided to hold the update for further investigation. Along these lines, the Board discussed the matter of obtaining a lawyer for the HOA to assure all matters are handled properly.

Mr. Wright presented designs for the replacement of the entrance walls. All Board members studied and expressed likes and dislikes. The two most favored were the designs sketched by Mr. Wright. They look the most appropriate for our community. Price could be the determining factor for the final choice. Mr. Burnette and Mr. Birk will be included in the meetings regarding the entrance changes.

Mr. Holzknecht explained to the Board that our website is old technology and should be updated to a website that is responsive to the screen size, platform it is viewed on (e.g. cellphone, tablet, desktop monitor). An upgraded service is needed for better format and protection. He has been checking HOA website developers and has found several options. The Board members present told him that he is the one with the “know” and he should get what we need to serve our HOA requirements.

Meeting adjourned: 8:45 pm.

Minutes submitted by: Sharon McDermott, secretary 10/07/2019

Approved: Lonnie Wright, Henry Ford, Sharon McDermott, Louis Holzknecht

HOA Board Meeting 04/23/2019

Called to Order 7:05 PM. by Jim Overturf, President

Attendees: Jim Overturf, Henry Ford, Lonnie Wright, Louis Holzknecht, Sharon McDermott and Michael Baker.

Type of Meeting: Board Meeting

Facilitator: Jim Overturf

Note taker: Sharon McDermott

The Board welcomed Mr. Baker to the team.

The Board discussed current Board positions and if anyone wanted to change. All stayed the same, Mr. Baker said he would like to have a year learning the slot before taking a position other than a member on the Board.

Mr. Holzknecht brought a good point to light to the Board whether we should be posting our financial information on line without any security. He is going to check into our Website to see if a lock can be placed so that the members could use sign in for certain sections. Mr. Wright wants an updated copy of all of the 61 HOA members. Ms. McDermott will compile information from Mr. Holzknecht and add any contact information for the members that has been made available.

Mr. Wright and Mr. Baker will be the Entrance Committee to acquire designs and estimates for a new entrance replacing the present wood timbers.

The gentlemen of the Board agreed to continue maintaining the landscape of the entrance.

Meeting adjourned 8:20 pm.

Minutes submitted by: Sharon McDermott, Secretary 04/28/2019

Approved: Henry Ford, Jim Overturf, Lonnie Wright, Sharon McDermott, Louis Holzknecht, Michael Baker

Glenmary East HOA Annual Members Meeting Minutes – 04/23/2019

Place: 11312 Baumler Pl. Lou. KY 40291

Called to Order 7:05 PM. by Jim Overturf, President

Attendees: Jim Overturf, Henry Ford, Lonnie Wright, Louis Holzknecht, Sharon McDermott and 11 homeowners in good standing. We received 6 proxies of members in good standing which totaled 17 households to reach the needed number for a quorum.

Type of Meeting: Annual Meeting

Facilitator: Jim Overturf

Note taker: Sharon McDermott

Notice of meeting and proxies with instructions were delivered by USPS according to Covenant.

Officers Reports:

Secretary: Sign in sheet and proxies were verified by Secretary, Sharon McDermott. All are members in good standing and meet the percent for a quorum. The minutes of the 2018 Annual meeting were read to the members.

Treasurer:

Mr. Holzknecht discussed the budget and gave a copy to all attendees. He explained all the expenses and plans for the upgrade to the entrance wall. The check register is posted on our Web site at all times for the members to view. A lot of money has been saved by the Board doing the maintenance at the entrance and not needing snow removal. A motion to accept the financial report was made and accepted by all present.

Mr. Overturf, President, addressed the membership for questions or suggestions. Mr. Overturf explained that all of the Board Members were up for re-election except for Mr. Holzknecht, whose term expires in 2020. He asked for anyone who might be interested in joining the Board and Mr. Michael Baker said that he would be interested. A motion was made to keep the present Board Members and to also add Mr. Baker to Board. The motion was seconded and passed by all present. Mr. Overturf discussed the general condition of the neighborhood and that the Covenant should apply equally to all. And then he addressed Mr. Wright on his report to improve the wording of the Covenant in section 11 regarding trees and placement thereof for the homeowners. Mr. Wright distributed copies of the existing section with the proposed changes to the membership. A discussion followed explaining why it is so important for the community to maintain our neighborhood with quality maintenance including trees. The members had some questions and they were answered by Mr. Wright. Ms. McDermott made a motion to accept the Covenant changes and was seconded by Ms. Debbie Baker, the members voted by a show of hands and all accepted.

Mr. Overturf discussed the suggested parking on the streets with Derby and Graduation parties approaching. He reminded the members that there is a reason. Fire Trucks come to an emergency first. The recent changes in the Covenant last year regarding the fences were discussed and the complaints of the barking dogs and what type of action that we can and cannot pursue to correct that problem was heard.

Some members had questions about the new construction of the new road for the Bates School and the shopping center. Some members had some input and Mr. Wright had some information.

Meeting was adjourned at 7:50 pm.

Meeting minutes submitted by: Sharon McDermott, Secretary 04/28/2019

Approved: Henry Ford, Jim Overturf, Lonnie Wright, Sharon McDermott, Michael Baker